Proposal Coordinator

Job Responsibilities

• Prepare assigned materials to comply with RFP, RFI, etc. requirements.
• Develop and maintain a responsibility matrix and action item log.
• Receive and send materials, coordinate deadlines, and materials needed with the proposal team.
• Track overall progress of the pursuit and flag issues as needed.
• Generate cover letters, resumes, project profiles, and other materials for specific opportunities.
• Communicate with subject matter experts to understand complex solutions and write non-standard responses to RFP questions.
• Draft and review narratives for content clarity, compliance, and key messages.
• Lead proposal review meetings and provide guidance related to clarity, completeness, compliance, and alignment with solution, win strategy, and evaluation criteria.
• Prepare proposal for final production.
• Support the interview presentation and materials development.
• Provide suggestions for continuous improvement to the Proposal Team processes and procedures.
• Support market, client, and project research efforts.
• Document and communicate findings to the team.
• Support the preparation of project award nominations.

Qualifications/Requirements

• Bachelor’s degree in Business, Marketing, Communications, Journalism, English, or related field or equivalent experience.
• At least five years of experience in a fast-paced environment, preferably in proposal, marketing, and/or project management roles.
• Good computer skills in Microsoft Office Suite, including Word, Excel, PowerPoint, and Visio, and Adobe InDesign and Acrobat.
• Excellent writing and editing skills, with the ability to adapt style to fit the market, project, and target audience.
• Excellent communication skills with a personable, professional demeanor and a collaborative attitude.
• Ability to complete multiple priorities with a sense of urgency while maintaining accuracy and confidentiality.
• Attention to detail, accuracy, spelling, and correct use of grammar in producing/reviewing high-quality products.