Proposal Coordinator

About the role

The Proposal Coordinator supports proposal development efforts that help connect BerryDunn’s expertise with clients who need it most. Reporting to a Cohort Manager within the Business Development Department, this position may be based in Portland, Maine, one of our other office locations, or remote in certain circumstances.

Responsibilities

• Conduct prospective client research to support proposal leads, writers, and business development pursuit efforts.
• Prepare proposal shell outlines and supporting materials in accordance with solicitation requirements, established templates, and guidance from the proposal lead.
• Gather, organize, and maintain accurate proposal content from internal resources, subject matter experts, and approved content repositories.
• Develop organizational charts, work plan overviews, and other proposal graphics that align with solicitation needs, enhance readability, and comply with BerryDunn branding and design standards.
• Convert, format, and maintain staff and subcontractor resumes in accordance with BerryDunn standards and solicitation requirements.
• Collaborate with proposal team members to coordinate assigned activities and support the timely completion of proposal deliverables.
• Review proposal materials for formatting, consistency, completeness, responsiveness to requirements, and adherence to solicitation instructions and established standards.
• Collect, organize, maintain, and submit proposal content through approved content management systems and repositories.
• Maintain accurate and timely opportunity, pursuit, and proposal data in Salesforce and support proposal closeout and data maintenance activities.
• Support additional business development initiatives, projects, and departmental priorities as assigned.

Requirements

• Bachelor's degree in Communications, Marketing, English, Journalism, or a related field, or an equivalent combination of education and relevant experience.
• Strong writing, editing, organization, analytical, communication, and interpersonal skills.
• Exceptional attention to detail and ability to interpret and follow detailed instructions and requirements.
• Strong time management skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Ability to collaborate effectively with remote and/or traveling team members across locations, time zones, and work styles.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to work both independently and collaboratively while maintaining a high level of accuracy and quality.
• Curiosity, adaptability, and a commitment to continuous learning and professional growth.
• Knowledge of Salesforce or other customer relationship management platforms (preferred).
• Advanced proficiency in Microsoft Word, including styles, formatting, layout management, templates, and document review features (preferred).
• Familiarity with leveraging AI tools to improve productivity, efficiency, and quality in a professional environment (preferred).
• Experience supporting proposal development, business development, marketing, communications, or other deadline-driven projects (preferred).
• Prior experience working with templates, content libraries, document formatting standards, or structured processes (preferred).

Qualifications

• Must be able to work flexible hours, including some evenings and weekends, to meet proposal deadlines.
• Must be able to travel up to 5% of the time.

Skills

• Excellent written and verbal communication skills.
• Strong organizational and project management skills.
• Ability to work independently and as part of a team.
• Attention to detail and ability to follow detailed instructions and requirements.
• Proficiency in Microsoft Office applications.
• Ability to work in a fast-paced, deadline-driven environment.

Benefits

BerryDunn offers a comprehensive benefits package that includes:

• Health insurance
• Dental insurance
• Vision insurance
• Retirement savings plan
• Flexible spending accounts
• Life insurance
• Short-term disability coverage
• Long-term disability coverage
• Employee assistance program
• Professional development opportunities
• Wellness programs
• Flexible work arrangements
• Generous paid time off

We are committed to fostering a diverse and inclusive workplace and providing equal employment opportunities to all applicants and employees without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status.