Proposal Coordinator

About the role

For Layton, this isn’t just another proposal role—it’s a chance to join a team where your creativity, attention to detail, and commitment to quality make a real impact. Excellence is part of our DNA, and we’re looking for a talented Proposal Coordinator to help us bring our projects and people to life through compelling proposals and marketing materials.

Responsibilities

• Promote MKTG 360° Services: Actively learn about Layton’s portfolio, services, and market needs by reviewing past proposals, participating in training, and consulting with peers, BD partners, and pursuit teams; provide marketing support for key initiatives by creating brochures, brown-bag materials, and other collateral focused on technical capabilities and benefits; may coordinate development of non-proposal support materials such as brochures and presentations, ensuring consistent messaging and adherence to brand standards.
• Capture Planning and Proposal Development: Support pursuit teams to advance positioning and deliver proposals that resonate with clients; coordinate all aspects of pursuits including team coordination, messaging, formatting, proofreading, graphics and teaming partner coordination, editing, quality reviews, compliance, brand adherence, and timely production; contribute to content development under supervision; support action planning and progress tracking; conduct research to identify best Layton qualifications and competitor information.
• Maintain and Leverage Marketing Information: Respond to requests for information and client research assistance; create and maintain well-organized, accessible, up-to-date qualifications statements, project descriptions, and resumes that reflect firm strengths and client benefits through writing, researching, and editing; perform proposal “breakdown” and “unpacking,” updating resumes and project descriptions in Cosential and sharing unique or new content via Adobe Creative Cloud or the boilerplate library.
• Differentiators: Develop proficiency creating proposals and other sales and marketing deliverables with close supervision or clearly defined processes; build a reputation for consistently high customer service; review best practices and adopt ideas into BD support and proposal efforts; seek input, identify development opportunities, and leverage resources; understand and support compliance with Layton’s capture planning.

Qualifications

• Bachelor’s degree (B.A.) in Marketing, Communications, Design, Business, or a related field—or equivalent combination of education and experience.
• 1–3 years of experience in proposal and presentation planning and coordination, page layout, drafting tailored proposal content, graphics development, and editing.
• AEC industry experience a plus.
• Excellent interpersonal and communication skills with emphasis on persuasive writing and presentation ability.
• Experience with Adobe Creative Cloud/Suite (InDesign, Illustrator, Photoshop, etc.); proficiency in Microsoft Office, especially PowerPoint.

Pay

The full salary range for this position is $55,000 to $75,000. This position is eligible for a target bonus.

Benefits

• Medical, Dental, and Vision Insurance
• Health Savings Account and Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• 401(k) retirement plan with employer match
• Life & AD&D Insurance, Long- and Short-term Disability Insurance
• Critical Illness, Accident, and Hospital Indemnity Insurance
• Home & Auto Insurance
• Family Support, Pre-tax Paid Parking/Public Transportation
• Paid time off, Time Away Benefits, Paid Holidays
• Group Legal and Identity Theft Protection
• Employee Stock Purchase Plan
• Pet Insurance and Employee Assistance Program