Property Title Manager, Roads + Highways

Responsibilities

• Lead and oversee title research and abstraction activities for complex transportation and right-of-way projects, including the review and interpretation of deeds, easements, plans, plats, legal descriptions, recorded instruments, statutes, and other property records.
• Develop and recommend title and right-of-way research strategies for complex projects and advise Project Managers and clients on potential title, ownership, acquisition, and documentation risks.
• Provide technical direction and quality oversight for title research, ownership determinations, parcel histories, easement research, encumbrances, and right-of-way documentation.
• Establish and maintain quality standards and procedures for title research, abstraction, and right-of-way documentation and ensure consistent application across projects.
• Review and approve title abstracts, ownership summaries, parcel files, right-of-way documentation, acquisition materials, and related deliverables for accuracy, completeness, and compliance with project and client requirements.
• Analyze complex title and property issues and develop recommendations regarding ownership, easements, rights-of-way, liens, mortgages, tenants, abutters, parties of interest, and other matters affecting property acquisition or project delivery.
• Interpret applicable laws, regulations, policies, procedures, and client requirements related to property acquisition, title, right-of-way, and public infrastructure projects and provide guidance to project teams.
• Identify potential title, ownership, documentation, and right-of-way issues early in the project and recommend appropriate resolutions and next steps.
• Provide day-to-day technical direction, workload coordination, training, and mentorship to Title Specialists and other staff supporting title and right-of-way activities.
• Cookordinate and communicate with Project Managers, attorneys, clients, public agencies, municipal offices, registries of deeds, surveyors, property owners, and other stakeholders to obtain information, resolve title issues, and support right-of-way acquisition activities.
• Manage and coordinate title-related assignments, priorities, schedules, and deliverables across multiple projects, ensuring work is completed accurately and within established project timelines.
• Support project scoping, fee development, staffing plans, schedules, and resource requirements for title and right-of-way assignments.
• Support the preparation and review of acquisition and closing documents, including deeds, easements, agreements, releases, tax information statements, notices, and other documentation required for right-of-way actions.
• Oversee the preparation and review of complex legal and technical documentation, including notices, findings, title summaries, exhibits, condemnation support materials, and other documentation required for right-of-way acquisition and project delivery.
• Participate in project meetings, client meetings, administrative meetings, hearings, and other proceedings as needed to provide technical expertise and support related to title and property matters.
• Support client relationships and business development activities by providing technical expertise, responding to title and right-of-way needs, and contributing to proposals and project pursuits as requested.
• Organize and maintain title research files, parcel documentation, record references, correspondence, and project materials in accordance with company and client procedures.
• Perform other title, right-of-way, property research, project management, and Roads + Highways Sector assignments as needed.

Qualifications

• 15+ years of progressively responsible experience in title research, title abstraction, right-of-way, real estate, paralegal, legal support, survey support, or a closely related field, with demonstrated experience leading or overseeing complex title and property assignments.
• A high school diploma required; additional education in real estate, paralegal studies, legal studies, business, or a related field is desirable.
• Demonstrated knowledge of applicable state and federal statutes, regulations, case law, administrative requirements, and client procedures related to property acquisition, title, right-of-way, and public infrastructure projects.
• Strong knowledge of title research, property ownership, easements, encumbrances, legal descriptions, right-of-way acquisition, and related documentation requirements.
• Demonstrated ability to analyze complex title and property matters, identify potential issues, and provide sound recommendations and solutions.
• Experience reviewing and providing quality control over title abstracts, ownership reports, parcel documentation, acquisition materials, and related deliverables.
• Demonstrated ability to provide technical direction, guidance, and mentorship to other staff and coordinate work across project teams.
• Strong project organization and time management skills, with the ability to manage multiple assignments, priorities, and deadlines with limited supervision.
• Ability to communicate effectively with clients, attorneys, Project Managers, public agencies, property owners, and other stakeholders and to clearly explain complex title and property matters.
• Strong written communication skills and the ability to prepare and review professional technical, legal, and project documentation.
• Experience with MaineDOT, Maine Turnpike Authority, or other public infrastructure right-of-way projects is desirable.
• Client focused, with a commitment to ethical, fair, accurate, and sustainable work practices.