Property & Support Specialist

Location: Gulf Coast Research Laboratory, 703 East Beach Drive, Ocean Springs, Mississippi, 39564, United States

Employment Status: Full Time, Grant Funded: No

Salary Range: $12.31 - $13.98, Pay Grade: N03

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship.

About the role

This position is responsible for managing the Gulf Coast Research Laboratory’s property inventory and maintaining GCRL’s compliance with equipment inventory requirements in accordance with state law. The position includes managing vehicle records and associated documentation, as well as coordinating various receiving activities.

Responsibilities

• Serves as the property clerk for GCRL; manages property inventory; tags all new equipment and assets received at GCRL.
• Receives obsolete equipment from GCRL units and removes them from inventory through the USM property accounting system if necessary, and disposes of obsolete assets using the appropriate approved salvage and surplus actions.
• Organizes and coordinates GCRL auctions while adhering to University and state property laws, rules, and regulations.
• Maintains GCRL equipment inventory in state databases; generates monthly and annual equipment reports for the State Auditor’s Office.
• Conducts annual departmental in-house equipment audits, as well as incoming and exit audits for all department heads.
• Coordinates with the State Auditor’s Office on State inventory audits and facilitates access to GCRL equipment during such audits.
• Maintains GCRL Fuelman card records; provides Fuelman reports per state requirements.
• Maintains vehicle mileage and maintenance reports.
• Coordinates receiving activities for the GCRL Cedar Point site, including receiving incoming packages, staging shipments, and coordinating package pickup/delivery.
• Prepares all packages being shipped out in accordance with all state and federal transportation guidelines.
• Works with the Receiving and Purchasing Clerk to prepare shipping invoices for payment.
• Facilitates vehicle and boat trailer tag registrations for the GCRL.
• Reconciles departmental Equipment Card transactions.
• Performs other duties as assigned.

Requirements

• High school diploma or general education degree (GED) and two years of related work experience. Advanced education may be substituted for the required experience on a year-for-year basis.
• Must possess a valid driver’s license.
• Ability to obtain a forklift operating certification within 3 months of employment.

Skills

• Adept in office systems and technology, including, but not limited to, Microsoft Office and Adobe software programs.
• Knowledge of, or the ability to learn, University and other governmental organization’s policies and procedures.
• Ability to prepare and analyze documents, manuals, reports, and correspondence.
• Excellent written and oral communication skills and the ability to communicate and interact effectively with a diverse group of people.
• Ability to execute basic math (e.g., add, subtract, multiply, divide, ratio, percentage) quickly and correctly and to solve problems.
• Ability to analyze, organize, and prioritize work with attention to detail and accuracy.
• Ability to work under pressure and meet close deadlines.
• Resourceful and determined to provide a positive experience for others.

Preferred Qualifications

• Bachelor’s degree from an accredited college or university in a related field and two years related work experience preferred.

About The University of Southern Mississippi

Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions. Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others. We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We’re developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life.