Property Manager, US - Southeast

General Responsibilities

• Ensure properties are maintained in good operational condition
• Work with site management team to ensure systems are properly maintained and tenant’s needs are addressed in a timely manner
• Oversee property related service contracts and building staff (landscaping, janitorial, site management)
• Responsible for assuring that capital projects are completed on time and within budget in cooperation with the facilities team, construction group and/or third parties
• Maximize the value of the assigned properties by finding methods to reduce costs and increase efficiencies of building systems and services
• Responsible for assessing, developing and implementing short term, intermediate and long-term strategies which enhance value
• Responsible for ensuring that property specific compliance requirements are completed including requirements of ground lessors, third party lenders and bondholders, as well as any other investor requirements
• Participate in special projects within the assigned portfolio that may include evaluation (due diligence) of properties for acquisitions, dispositions among other recurring and non-recurring events

Tenant & Customer Relations

• Establish positive relationships with internal and external customers
• Act as primary point of contact for tenants and their customers from lease execution to lease expiration
• Provide new tenant orientation and ongoing enforcement of lease terms
• Establish appropriate communication within tenant organizations and within Realterm to address administrative, leasing, and financial matters
• Manage tenant interface platform for assigned portfolio
• Participate in Kingsley Tenant Satisfaction Assessment process and subsequent action planning

Financial Reporting

• Review and approval of vendor invoices
• Monitor and manage AR/AP for the assigned properties
• Ensure utilities are billed back to the tenants as required
• Work with SPM to review and prepare property reports, variance analyses and operating and capital budgets
• Work with SPM and senior management to reforecast R&M and capital expenses as necessary
• Review annual property expense estimates and reconciliation process for assigned properties

Leasing and Marketing

• Interface with Leasing and Development during lease negotiations, property expense analysis and operational implications
• Keep involved with community affairs and business conditions that impact properties
• Absorb and maintain vacant spaces for “show ready” condition
• Participate in airport and industrial real estate associations and events where required and/or beneficial to nurture business relationships or networking prospects or to engage in educational opportunities

Risk Management

• Implement emergency response plan at assigned properties
• Identify and address any FLS issues
• Ensure all environmental permits and inspections are up to date for assigned properties

Administrative

• Ensure documents are properly maintained on the Shared Drive
• Competitively bid contracts for property service
• Complete and record property inspections
• Complete tenant move-in and move-out process and documentation
• Input and follow up on work orders entered into Facilities Manager
• Absorb and assist with collection, recording and reporting of utility benchmarking
• Absorb and ensure vendor compliance with insurance requirements
• Perform special ad hoc projects and assignments

Qualifications

• Excellent written and verbal communications skills
• Financial/accounting skills
• Strong lease administration knowledge/experience inclusive of commercial leases
• Demonstrated knowledge of mechanical and building systems
• Ability to adapt to changing priorities
• Strong analytical and effective problem-solving skills
• Ability to work independently and effectively manage multiple tasks
• Proficient in Microsoft Office
• Working knowledge of Yardi preferred

Education And/or Experience

• Two (2) to three (3) years of commercial/industrial property management experience in APM or PM role required
• Bachelor’s degree or equivalent experience

Physical Demands

• Must be able to remain in a stationary position for the majority of the workday, sitting at a desk, consistently operating a computer
• The person in this position must be able to access file cabinets and office machinery (to include a computer, copier, and fax machine)
• On occasion, may need to lift boxes of up to 10 lbs
• They must also be able to visit customer sites, as needed, to include partially developed properties

Working Environment

• The position will work in a general office setting and may require travel up to 40% of the time based on organizational/business and regional team needs.