Property Manager Administrative Assistant

Employers Options is seeking a Property Manager Administrative Assistant to join a growing and dynamic team in Kihei, HI. The position is full-time, Monday - Friday, 8:00am to 5:00pm.

Responsibilities

• Send emails, upload documents, post notices to the community portal app, process faxes, and file association correspondence into company shared drives as directed by the Property Manager.
• Distribute Board Meeting packets, conduct Board Meeting quorum calls, and save related documents as requested by the Property Manager.
• Obtain Board Member email responses for seminars, register for respective seminars, send confirmation emails to Board Members, and copy the Property Manager;
• Process PTRF/invoices.
• Complete all mailouts as directed by the Property Manager (printing, stuffing, posting) using USPS, Certified, FedEx, or UPS, as per instructions.
• Extract and file monthly financials from the shared drive, post to the community portal app, and distribute via print, mail, or email as directed by the Property Manager.
• Assemble the completed budget from Accounting, save, print, and mail to homeowners.
• Receive the Association Annual Meeting Notice from the Property Manager, prepare notice packets, assemble Annual Meeting Program files, and prepare association folders; track all proxies and provide quorum counts to the Property Manager.
• Attend Annual Meetings as scheduled to register owners, tally votes, and perform other Annual Meeting duties.
• Maintain Board Rosters by receiving and updating interim changes from the Property Manager.
• Process Condominium Association Biennial Registration every odd year for assigned Property Managers.

Requirements

• 0 – 3 years of directly related or closely related experience.
• A high school diploma or GED is required.

Qualifications

• Ability to report to work on time as scheduled.

Benefits

• Fixed rate of $24/hour.

Schedule

Monday - Friday, 8:00am to 5:00pm.

Pay

$24/hour.

Company Information

Employers Options is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.