Property Management Supervisor

About the role

The Bureau of Water Supply within the New York City Department of Environmental Protection (DEP) seeks to hire an Administrative City Planner (NM) to oversee activities related to the effective and efficient identification and resolution of encroachments on City lands, as well as managing other real property interests.

Responsibilities

• Supervises at least one staff person, including prioritizing tasks, conducting annual evaluations, offering employee development and coaching, approving weekly timesheets, and ensuring compliance with health and safety policies.
• Oversees and coordinates efforts to ensure the timely and efficient identification and resolution of encroachments occurring on City owned lands, including landowner correspondence and coordination with other DEP work units such as Source Water Operations, Bureau of Police and Security, and Bureau of Legal Affairs to resolve encroachments on City lands according to internal policies and workflows.
• Ensures internal project bid specifications and program procurements are developed accurately and on time and according to agency city procurement rules and processes.
• Develops and manages contracts for watershed vendors and site contractors.
• Conducts property site visits to review, evaluate and document field conditions on City owned watershed lands enters relevant data and records into the Watershed Lands Information System (WaLIS, a geospatial and CRM database).
• Participates in development of intergovernmental agreements or other real property related instruments.
• Ensures activities taking place on City land as well as the City’s use of other lands comply with all applicable agreements, coordinates and participates in efforts to formalize uses of City land as needed.
• Oversees the timely submission of procurements related to various City land maintenance agreements.
• Ensures records and reports are developed and archived for tracking and resolving all encroachments on City lands. Monitors data entry and reporting from WaLIS, and develops WaLIS workflow and reports as needed.
• Coordinates responses to landowner inquiries.
• Coordinates the management of other real property interests occurring on City land, including administering terms and conditions of covenants or deed restrictions such as those required by the Federal Emergency Management Agency (FEMA) on flood buyout properties.
• Serves as the project manager on important and high profile property management projects and initiatives, and as a team member for large capital projects that involve use of City owned water supply lands.
• Helps develop and implement land management policies pertaining to rights-of-way, encroachments, and fee land monitoring.
• As needed or requested, oversees the removal or demolition of improvements or structures on City lands.

Qualifications

• A baccalaureate degree from an accredited college and four (4) years of full-time experience in city planning, at least eighteen (18) months of which must have been in a managerial capacity; or
• Education and/or experience which is equivalent to "1" above. However, a baccalaureate degree and eighteen (18) months of managerial experience in city planning is required of all candidates. Graduate work leading to an advance degree in city planning or related field may be substituted for up to two (2) years of the non-managerial experience on a year-for-year basis. Graduation from an accredited United States Law School may be substituted for two (2) years of non-managerial experience.

PREFERRED SKILLS

• Ability to understand, interpret legal documents, surveys, deeds, drawings and maps.
• Draft, articulate, and provide guidance on DEP land use policies when communicating with individuals, local officials, and other stakeholder groups.
• Strong critical thinking and problem-solving skills.
• Ability to perform advanced planning and manage multiple projects efficiently from start to completion.
• Excellent verbal and written communication skills, including public presentations.
• Ability to work cooperatively with others including DEP staff, partner organizations and watershed stakeholders.
• Ability to juggle multiple complex projects while supervising staff and meeting work deadlines and milestones.
• Proficient use of all Microsoft Office programs.
• Database management skills and GIS knowledge experience are desired.
• Ability to learn and use WaLIS on a daily basis.
• Conduct field work in all seasons, including navigating difficult terrain and using GPS units, digital cameras, and related field equipment.
• Respond to public inquiries quickly, accurately and professionally.