Property Management Specialist

Job Summary

Performs a variety of complex property management activities relating to the administration of leases, rental properties, license agreements, and business activity permits, including filming and special event activities. Monitors and inspects tenants/leases for compliance pertaining to the aviation and non-aviation properties at the Santa Monica Municipal Airport.

Representative Duties

• Administers the Airport’s property and asset management program.
• Assists with revenue control and ensures the timely collection of rents and fees.
• Computes and implements rental adjustments.
• Oversees, negotiates, and prepares contract terms and leases for aviation and non-aviation properties to comply with the City policy.
• Prepares requests for and evaluates proposals submitted by prospective tenants.
• Develops programs to ensure compliance with contract requirements and recommends policies relating to real estate practices and procedures.
• Ensures insurance requirements are obtained for all contracts.
• Covers maintenance, repair and upgrades to aviation and non-aviation properties.
• May tour airport facilities to ascertain tenant compliance with existing agreements.
• Enforces all lease provisions as necessary, communicates with tenants, and prepares necessary documents.
• Researches the real estate market for development and implementation of marketing and leasing strategies to maintain leasehold occupancy.
• Oversees the Airport event calendar, allocating City facility space, and coordinating usage of multiple airport event venues.
• Issues event permits.
• Affords assistance in the administration of filming and photography permits on Airport property.
• Plans and oversees City sponsored events located at the airport and administers the Airport Artist program in partnership with the Cultural Affairs division.
• Performs fiscal functions that may include lease revenue projections, expenditure control, and implementing oversight of cash handling associated with airport properties.
• Orders and analyzes appraisals; creates and maintains spreadsheets for rebilling of utilities; computes and implements annual rate increases.
• Develops complex written or web-based materials including proposals, permits, invoices, reports, scaled diagrams, event billing and cost estimates, and other documents pertinent to airport properties and venue services.
• Performs a variety of complex administrative functions related to the efficient and effective delivery of confidential services and transactions for airport patrons and guests.
• Serves as the Airport liaison on tenant issues.
• Evaluates tenant needs and provides direction and follow-up.
• Exercises technical and/or functional supervision over staff assistants and temporary staff.
• Conducts research to ensure the maximum economic utilization of Airport lands and properties.
• Answers inquiries from the general public and interested parties with regard to the leasing and rental of Airport properties; disseminates information as required.
• Performs other related duties, as assigned.

Requirements

• KNOWLEDGE:
  • Commercial real estate principles and practices
  • Standard accounting principles and practices
  • Building maintenance and repair concepts
  • City of Santa Monica Airport Code and Leasing Policies
  • City, Federal, State and government agency laws and regulations relating to municipal airports
• SKILLS AND ABILITIES:
  • Coordinate, implement, and evaluate commercial leasing procedures
  • Negotiate contracts
  • Analyze and interpret Federal, State and local laws and regulations relating to municipal airports
  • Work with diverse groups of people
  • Communicate effectively with tenants and public
  • Establish and maintain effective and cooperative working relationships with City employees, tenants, vendors and the general public
  • Provide effective customer service
• ABILITY TO:
  • Use a personal computer and applicable software applications
  • Read, write and communicate at an appropriate level
  • Deal effectively with the public and other employees

Requirements

• Education: Graduation from an accredited college or university with an associate’s degree or 60 semester units or the equivalent of college level course work in public or business administration, accounting, property management or a closely related field.
• Experience: Four years of increasingly responsible experience in commercial or industrial property management. Experience in airport property management work is desirable.
• Additional recent, related work experience may substitute for the educational requirement on a year for year basis. (Successful completion of 30 semester units or the equivalent is equal to one year of the additional work experience.)