Property Coordinator

Company Description

YMCA of Greater Tulsa is a nonprofit health, wellness, and fitness organization serving individuals and families throughout the Tulsa area. YMCA provides accessible programs that support physical activity, youth development, and community engagement. Team members help create inclusive spaces where people of all ages and backgrounds can pursue healthier lifestyles. The organization emphasizes collaboration, service, and integrity in all operations. Joining the YMCA of Greater Tulsa means contributing to a mission-driven environment focused on strengthening community well-being.

Job Purpose

Under the direction of the Executive Director, the Property Coordinator works in conjunction with the Executive Director and other Leadership Team Members to ensure that the goals and mission of the YMCA are accomplished. The Property Coordinator will be responsible for the coordination and management of all facility upkeep and maintenance including the mechanical, electrical, plumbing, and ventilating systems, directs the maintenance and improvement operations of the branch/facility, equipment, and grounds, including preventative maintenance and all facility related budgets.

Essential Functions

• Provides support and direction to the following but not limited to cleaning and facility care, painting and performing structural repairs to masonry, woodwork, and furnishings of buildings
• Follow and enforce all YMCA procedures and policies, including personnel guidelines, safety guidelines, facility access procedures and membership policies
• Carry out emergency plans as necessary
• Support aquatics staff on the maintenance of swimming pools including checking water for proper balance, adding required chemicals, peripheral equipment such as filtration systems, heating systems, and chemical input systems
• Advises Executive Director on maintenance issues and projects, as requested
• Plays an active role in facility master planning. Assists in annual planning of capital projects, consistent with the YMCA's strategic goals and community needs
• Actively participates in all applicable training courses, meetings, committees, and special events
• Portray a professional image representing the Y to the community-at-large. Thinks, communicates and behaves as a cause-driven leader and role model for other staff and members when it comes to desired staff behaviors; promotes youth development, healthy living, and social responsibility in all job-related functions
• Participates in the Annual Support Campaign
• Remain current on necessary certifications
• Adhere to all organizational policies and procedures regarding the prevention of abuse
• Report any suspected abuse, neglect, or misconduct immediately to the appropriate supervisory staff
• Attend mandatory training on abuse prevention, including recognizing signs of abuse, and reporting requirements
• Other duties as assigned

Requirements

• Two or more years' experience in facility management or closely related field
• Working knowledge of mechanical, electrical, plumbing systems, carpentry, and other maintenance-related areas
• Skills in budget management, time management, and project management
• CPR, First Aid, Oxygen Administration, and AED certifications as required
• Certified Pool Operator certification is required within 60 days of employment
• Ability and current license to drive with record that meets YMCA standards
• Familiarity with computers with the ability to navigate purchasing, entry of purchase orders, and updating work orders in various systems
• Ability to respond to safety and emergency situations in an organized and timely manner
• Well written and spoken communication skills

Role Description

The Property Coordinator is a full-time, on-site role based in Owasso, OK, responsible for supporting the operation and administration of YMCA facilities. This role coordinates property management activities, including tracking maintenance requests, scheduling repairs, and assisting with vendor communications to ensure safe and well-maintained spaces. The Property Coordinator helps with day-to-day responsibilities including providing customer service to members and staff regarding facility-related inquiries, supporting front-office administrative duties, and preparing reports on property issues and resolutions. The role works closely with leadership and operations teams to uphold standards of safety, cleanliness, and positive member experience.

Qualifications

• Strong Communication skills for clear coordination with staff, vendors, and members
• Property Management and Lease Administration skills to support facility operations and documentation
• Customer Service skills to address member and staff concerns in a professional, empathetic manner
• Administrative Assistance skills, including organizing records, scheduling, and basic office software proficiency
• Experience in facility or operations support (beneficial)
• Knowledge of safety and building standards (beneficial)
• Strong organizational and time-management abilities (beneficial)
• High school diploma or equivalent (post-secondary education or relevant certifications are a plus)