Property Coordinator

About the role

We are looking for a Property Coordinator to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts.

Responsibilities

• Answer management phones and assist with Tenant needs
• Respond to inquiries by providing routine information and or taking and delivering messages
• Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports
• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
• Maintain inventory of office supplies and property staff directory
• Monitor outside vendors for compliance of contracts and certificate of insurance
• Assist with preparing and administering service agreements
• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
• Responsible for accounts payable, accounts receivable and reporting
• Organize and code invoices in Workspace
• Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in
• Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment
• Applying tenant rents and open credits
• Compiling and reviewing Tenant Billings and other misc. charges
• Provide management team with aged delinquency reports and send late letters

Qualifications & skills

• Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred
• Minimum of 2 years previous commercial property management experience
• Experience with MRI, Workspace and Yardi software
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases
• Possess professional demeanor and excellent interpersonal skills
• Have access to reliable transportation and maintain a valid driver's license
• Computer literate and proficient on MS Word, Excel, PowerPoint
• Excellent communication skills, both verbal and written
• Ability to work independently
• This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

Pay

$63,000 - $68,000 USD

Benefits

Medical, dental, and vision insurance, 401(k), and paid time off.