Property Coordinator

About the role

We are seeking a Property Coordinator to assist and support the Lifestyle team with the day-to-day management of their Lifestyle portfolios. Primary focus is related to administrative functions and tenant / vendor relations.

• Collection of vendor bids and preparation of contracts related to repairs, maintenance and Capital Improvement projects
• Review and coding of all vendor invoices
• Coding and processing of all Job Cost related documents
• Re-class of expenses
• Coordination of vendor work, annual inspections (e.g., fire systems, alarm systems, backflows)
• Open and close of utility accounts
• Vacancy cleanouts and vacancy profiles
• Assist General Managers in maintaining Emergency Response Plans for each site, including current contact information for all first responders, tenants, utilities, etc.
• Assist Property Manager with the preparation of annual budgets
• Coordination of travel and expense reports
• Daily review and response to cases logged in Kimco's Customer Service platform
• Issue work orders to vendors and follow-up to ensure work orders have been completed
• Maintain a Best-In-Class relationship with tenants via verbal and written communications

Requirements

• Background in retail commercial real estate
• At least two years of experience in a fast-paced corporate setting
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access)
• Bachelor's degree or equivalent working experience
• Prior administrative experience
• Embraces a technology-forward mindset with strong curiosity for merging tools, AI in particular, bringing forward-looking perspective that inspires innovative solutions