Property Control Officer
The City of El Paso Texas · El Paso, TX · 1 mo ago
Information TechnologyPart-time
We need to output HTML fragment with sections for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content.
We need to parse the job posting.
Key info:
- Requirements: MOS Code: None (ignore). Education and Experience: A High School diploma or GED, or higher and four (4) years experience in store keeping or inventory control work. Licenses and Certificates: Texas Class "C" Driver's License or equivalent issued by another state.
- General Purpose: Under general supervision, receive stock, conduct stock inventory and auctions, perform routine accounting functions, prepare reports and supervise assigned personnel.
- Typical Duties: many bullet-like paragraphs.
- Benefits: long list of benefits.
- No Pay or Schedule info given. So we should not create Pay or Schedule sections.
- Also maybe "Qualifications" could be same as Requirements? The instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We need to decide which sections to include based on content.
We have:
- About the role: Could be the "General Purpose" paragraph.
- Responsibilities: The "Typical Duties" sections.
- Requirements: Education, Experience, Licenses.
- Qualifications: maybe not separate; could combine with Requirements? But we could still include Qualifications if there is content like knowledge/skills? There's supplemental questions about knowledge etc. Those could be considered Skills? The posting includes supplemental questions about knowledge of inventory control systems, receiving and storing property, property management statutory requirements, establishing relationships, etc. Those could be considered Skills or Qualifications. But we need to avoid filler. The supplemental questions are part of application, not job description. Might be considered "Skills" or "Knowledge". However the instruction: "Prefer a few substantive sections over many thin ones." We could combine skills into Requirements or Qualifications.
We have Benefits section definitely.
We have no Pay or Schedule.
Thus output sections: About the role, Responsibilities, Requirements, Benefits.
Possibly also Skills if we want to extract knowledge items. But we can incorporate them into Requirements or Qualifications.
Let's extract content precisely.
About the role: "Under general supervision, receive stock, conduct stock inventory and auctions, perform routine accounting functions, prepare reports and supervise assigned personnel."
Responsibilities: list of duties. We need to format as
- items. The duties are described in paragraphs with sub-bullets. We need to break them into list items preserving all substantive information. Should not invent or summarize away detail. We need to keep all details. Let's parse the duties: From "Typical Duties": - Receive, categorize, store, reassign or dispose of items. Involves: - Receive surplus property at warehouse, categorize, store and label for auction. - Load, unload, move, store and secure materials. - Operate forklift. - Reassign equipment to requesting office, if appropriate. - Prepare surplus, abandoned, obsolete and evidential property for disposal. - Destroy property or evidence not fit for sale to the public. - Conduct monthly property auctions. Involves: - Oversee and track items for auction. - Prepare items such as vehicles and surplus items for auction. - Work with comptroller's office regarding accounts and amounts in which to deposit Federal, State, or Confiscated funds collected from auctions. - Promote and advertise City disposal and auction activities to the public. - Respond to inquiries retarding inventory up for auction. (typo: retarding? keep as is) - Record assets, prepare reports and perform routine accounting functions. Involves: - Track City assets, non-expendable property and equipment with specified values by means of records or on-site inspections. - Track transfers and thefts. - Work with auditors and provide asset reports upon request. - Count and deposit money from auctions and scrap metal. - Research records and duplicate documents. - Prepare account deposit and auction reports summarizing money allotted to proper departments. - Maintain accounting records, file reports. - Provide management support for the inventory of item disposals. Involves: - Oversee or assign staff to mark items or apply control labels for inventory purposes and physically account for assets for fiscal year end. - Adjust inventory records to reflect all purchases and disposals and prepare inventory reports. - Add new or re-assigned property and equipment to inventory. - Enter inventory data into database. - Maintain inventory records. - Supervise assigned personnel. Involves: - Schedule, assign, instruct in, guide and check work. - Appraise employee performance. - Provide for training and development; enforce personnel rules and regulations, and work behavior standards firmly and impartially. - Counsel, motivate and maintain harmony. - Interview applicants. - Effectively recommend hiring, termination, transfers, discipline, merit pay or other employee status changes. - Assure that warehouse area is orderly, safe and clean. We need to preserve all that. Could flatten into list items, maybe each bullet as
- . Could keep sub-bullets as separate
- but we need to avoid nested lists? The instruction: Use
- for any list of duties/requirements/benefits. It didn't forbid nested lists, but we can just make each item a
- . Might be long but okay.
Requirements: Education and Experience: A High School diploma or GED, or higher and four (4) years experience in store keeping or inventory control work. Licenses and Certificates: Texas Class "C" Driver's License or equivalent issued by another state.
We could also include MOS Code: None but that's filler; we should not include "None" as content? It's not substantive; we can drop.
Qualifications: maybe not needed.
Skills: maybe we can extract from supplemental questions: knowledge of inventory control systems, receiving and storing property, property management statutory requirements, establishing relationships. But those are part of application questions, not job description. However they reflect required knowledge/skills. Could include as Skills section.
But we need to avoid filler like "No knowledgeSome knowledge..." those are answer options, not content. So we should not include those.
Thus Skills section could be omitted.
Thus final HTML:
About the role
Under general supervision, receive stock, conduct stock inventory and auctions, perform routine accounting functions, prepare reports and supervise assigned personnel.
Responsibilities
- Receive, categorize, store, reassign or dispose of items.
- under main responsibilities. Could just list all actions.
Let's produce a flat list of all duty items:
- Receive surplus property at warehouse, categorize, store and label for auction.
- Load, unload, move, store and secure materials.
- Operate forklift.
- Reassign equipment to requesting office, if appropriate.
- Prepare surplus, abandoned, obsolete and evidential property for disposal.
- Destroy property or evidence not fit for sale to the public.
- Conduct monthly property auctions.
- Oversee and track items for auction.
- Prepare items such as vehicles and surplus items for auction.
- Work with comptroller's office regarding accounts and amounts in which to deposit Federal, State, or Confiscated funds collected from auctions.
- Promote and advertise City disposal and auction activities to the public.
- Respond to inquiries retarding inventory up for auction.
- Record assets, prepare reports and perform routine accounting functions.
- Track City assets, non-expendable property and equipment with specified values by means of records or on-site inspections.
- Track transfers and thefts.
- Work with auditors and provide asset reports upon request.
- Count and deposit money from auctions and scrap metal.
- Research records and duplicate documents.
- Prepare account deposit and auction reports summarizing money allotted to proper departments.
- Maintain accounting records, file reports.
- Provide management support for the inventory of item disposals.
- Oversee or assign staff to mark items or apply control labels for inventory purposes and physically account for assets for fiscal year end.
- Adjust inventory records to reflect all purchases and disposals and prepare inventory reports.
- Add new or re-assigned property and equipment to inventory.
- Enter inventory data into database.
- Maintain inventory records.
- Supervise assigned personnel.
- Schedule, assign, instruct in, guide and check work.
- Appraise employee performance.
- Provide for training and development; enforce personnel rules and regulations, and work behavior standards firmly and impartially.
- Counsel, motivate and maintain harmony.
- Interview applicants.
- Effectively recommend hiring, termination, transfers, discipline, merit pay or other employee status changes.
- Assure that warehouse area is orderly, safe and clean.
We need to ensure we didn't lose any nuance like "Conduct monthly property auctions. Involves:" we already captured subitems.
Now Requirements:
Requirements
- High School diploma or GED, or higher.
- Four (4) years experience in store keeping or inventory control work.
- Texas Class "C" Driver's License or equivalent issued by another state.
- for each benefit item. Let's parse benefits section: "Benefits LIFE AND HEALTH INSURANCE The City of El Paso is a self-insured entity with a third-party administrator for Medical and Pharmacy benefits. Basic Life Insurance Coverage is available at no cost to eligible employees. Additional Life Insurance and coverage for your dependents are also available. Employees can select optional Dental, Vision, and Short Term Disability coverage. Employees also have the option to participate in a Health Savings Account or Flexible Spending Account (healthcare and/or dependent care for daycare expenses). All of these insurance and coverage options can be configured within a month of your new employee orientation date. An Employee Assistance Program (EAP) with access to mental health sessions, therapy, and more is available at no cost. A trained counselors are also available to help you and your dependents cope with life’s stressors so that you can live a happy productive lifestyle. The City’s Wellness Program seeks to promote better health and wellness amongst the workforce through various programs and incentives in which employees may choose to participate in, to include wellness education, fitness tests, biometric screenings, group fitness, health coaching and so much more! Keep Learning, Growing & Reinventing Yourself! The City of El Paso's Tuition Assistance Program encourages employee personal and professional development by sharing educational costs with those employees who have successfully completed their original probation, and in turn retain a skillful workforce. Each year, employees can obtain Tuition Assistance for Degree, Certifications, Continuing Education, and Books & Equipment. ELIGIBILITY FOR VACATION LEAVE All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement. For 0 - 5 Years Of Service (12 Days) Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee: 40 hour per week employees - 3.70 hours per biweekly pay period For >5 to 15 years of service (17 days): 40 hour per week employees - 5.24 hours per biweekly pay period For >15 or more years of service (20 days): 40 hour per week employees - 6.16 hours per biweekly pay period SICK LEAVE WITH PAY Employees shall be entitled
- ... but nested? Better to flatten: each sub-item as separate