Property Clerk
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate. Must preserve all substantive info.
We need to parse the posting.
Key info:
- Position: Property Clerk
- Location: Hattiesburg 118 College Drive Hattiesburg, Mississippi, 39406-0001 United States
- Division: Property Accounting
- Position Type: Staff
- Employment Status: Full Time
- Grant Funded: No
- Salary Range: 12.71 - 12.71 (so $12.71 per hour? It's a single value)
- Pay Grade: N02
- Posting Close Date: Open Until Filled
- Special Instructions: Please include cover sheet with resume. Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).
- Job Summary: Prepares and maintains the necessary data for recording USM’s personal property. Responsible for recording the acquisition of property, the tagging of property, the distribution of property, and the filing of proper documentation, as well as conducting inventory audits.
- Primary Duties And Responsibilities: list of duties (multiple paragraphs). We need to convert to - .
- Minimum Qualifications: High school diploma or GED; or one to three months related experience and/or training; or equivalent combination of education and experience. Valid Mississippi Driver's License (this position requires occasional travel to and from other USM campuses)
- Knowledge, Skills & Abilities: Previous experience with an asset management program. Proficient in Microsoft Word and Excel. Excellent oral and written communication skills.
- Preferred Qualifications: Previous experience with an asset management program.
- About The University Of Southern Mississippi: description.
We need sections: About the role (maybe job summary?), Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We have:
- About the role: could be Job Summary (maybe "About the role").
- Responsibilities: Primary Duties And Responsibilities.
- Requirements: Minimum Qualifications? Or maybe Requirements includes Minimum Qualifications and maybe Special Instructions? Usually Requirements = Minimum Qualifications.
- Qualifications: Preferred Qualifications? Or maybe Qualifications includes both minimum and preferred? But we have separate sections: Requirements and Qualifications. Typically Requirements = minimum qualifications, Qualifications = preferred qualifications. We'll follow that.
- Skills: Knowledge, Skills & Abilities.
- Benefits: Not mentioned. No benefits details. So we should NOT include Benefits section.
- Pay: Salary Range and Pay Grade. So we have Pay section.
- Schedule: Employment Status Full Time, maybe schedule info? Not explicit schedule like hours. Could include "Full Time". Might be considered schedule. The instruction: include Schedule section only if posting actually states them. It states Employment Status Full Time. That's schedule info. So we can include Schedule with "Full Time". Also maybe location? Not schedule. We'll include Schedule: Full Time.
We also have location info; could be part of About the role? Not required. Could be included in a short paragraph maybe under About the role? But we must not invent sections. We could include location in a
under About the role or maybe as a separate paragraph before sections. The instruction: Output ONLY the HTML fragment. We can include a short
for metadata like location, division, etc. But we must not create headings for minor metadata. So we can put a
with location and division etc before sections.
We must not include boilerplate like EEO etc. Remove that.
We must not include application instructions like "Please include cover sheet with resume." That's considered application instructions; we should remove. Also "Applicants must be currently authorized..." is also a requirement? It's about work authorization; could be considered a requirement (legal). Might be considered a requirement. The instruction says remove application instructions. The special instructions to applicants includes cover sheet and work authorization. The work authorization is a requirement; but it's also part of special instructions. Might be considered a requirement. Safer to keep it as a requirement? The instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." The work authorization is not exactly application instruction but could be considered a requirement. However it's under "Special Instructions to Applicants". Might be considered application instruction. I'd remove it to be safe. But we might lose substantive info about work authorization. However it's a typical requirement; but maybe they want to keep it. The instruction says remove application instructions. The special instructions include both cover sheet and work authorization. So remove that whole block.
Thus we will not include that.
Now we need to preserve all substantive information: job summary, duties, minimum qualifications, knowledge/skills/abilities, preferred qualifications, about the university, pay, schedule (full time), location, division, position type, employment status, grant funded, posting close date? Posting close date is "Open Until Filled". That's substantive; we could include maybe in a
metadata. Not a section.
We need to avoid headings with filler text. So we will only create sections where we have content.
Let's outline:
Location: Hattiesburg, 118 College Drive, Hattiesburg, Mississippi, 39406-0001, United States. Division: Property Accounting. Position Type: Staff. Employment Status: Full Time. Grant Funded: No. Pay Grade: N02. Posting Close Date: Open Until Filled.
Then sections:
About the role
Prepares and maintains the necessary data for recording USM’s personal property. Responsible for recording the acquisition of property, the tagging of property, the distribution of property, and the filing of proper documentation, as well as conducting inventory audits.
Responsibilities
- Prints and logs all purchase orders received meeting State guidelines, prints tags for and logs asset numbers assigned to each qualifying asset, and maintains database for all such transactions. This database is maintained and updated weekly in the Property Accounting shared drive for all Property Accounting and Receiving personnel to review.
- Assists in assigning asset numbers to all equipment purchases or donations to the University that meet the criteria of State guidelines in a timely and efficient manner. This will include all campuses including Hattiesburg, Stennis Space Center and Gulf Park (Long Beach).
- Completes an Acquisition Receipt on each asset sent out, and coordinates information needed on the personal property in preparation for entry by the Senior Property Accounting Clerk into the asset management program.
- Maintains filing system for all Purchase Orders, Acquisition Receipts, and Property Affidavits completed. Prepares outdated documents (according to University Record Retention Policy) for shredding.
- Assists in removing asset numbers from assets when returned for repair or transferred to other state or out-of-state institutions. Maintains documentation of all tags removed until repairs have been returned. Updates information of the repaired item, e.g., new serial number, and replaces the tag when returned.
- Reviews and researches outdated purchase orders (old purchase orders received, but without payment being made), and incomplete purchase orders for final resolution. Advises Property Accounting Supervisor of any issues that will require his/her attention, and performs other duties as assigned.
Requirements
- High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
- Valid Mississippi Driver's License (this position requires occasional travel to and from other USM campuses)
Qualifications
- Previous experience with an asset management program.
Skills
- Proficient in Microsoft Word and Excel.
- Excellent oral and written communication skills.
Pay
Salary Range: $12.71 - $12.71 per hour (Pay Grade N02)
Schedule
Full Time
We should not include Benefits section.
Check for any duplicated lines: we have "Previous experience with an asset management program." appears both in Qualifications and Knowledge, Skills & Abilities? Actually Knowledge, Skills & Abilities includes that as first bullet. We split it: Qualifications includes that bullet; Skills includes proficiency and communication. But we duplicated the asset management program bullet. The original had: Knowledge, Skills & Abilities: Previous experience with an asset management program. Proficient in Microsoft Word and Excel. Excellent oral and written communication skills. Preferred Qualifications: Previous experience with an asset management program.
Thus the asset management program appears both in Knowledge, Skills & Abilities and Preferred Qualifications. We need to preserve all substantive information; we can include it once under Skills or Qualifications? But we have separate sections: Qualifications (Preferred) and Skills (Knowledge, Skills & Abilities). To avoid duplication, we could include it only once? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. If we include it only once, we might be omitting one occurrence. However the two occurrences are identical; preserving the information means we need to convey that it's required/preferred. We could note it under both sections but that would duplicate the same text. Is duplication allowed? The instruction says remove duplicated lines. So we should not duplicate identical lines. So we need to combine the information: mention that previous experience with an asset management program is both a preferred qualification and a required skill. We could phrase: "Previous experience with an asset management program (preferred qualification)." Under Skills we could list "Proficient in Microsoft Word and Excel. Excellent oral and written communication skills." And under Qualifications we list "Previous experience with an asset management program." That captures the info without duplicating the exact line. However we lose the statement that it's also a skill. But we could add a note under Skills: "Experience with an asset management program is preferred." But that might be adding interpretation. Better to keep it under Qualifications and not duplicate under Skills. The original Knowledge, Skills & Abilities includes that as a skill; but we can treat it as a qualification. The instruction says preserve ALL substantive information; we are preserving the fact that experience with an asset management program is needed (preferred). It's still there. So it's fine.
Thus we will not duplicate.
Now check other duplicates: None.
Now ensure we didn't include boilerplate: removed EEO etc.
Check that we didn't include job title as heading: we didn't.
Check that we didn't include Job ID/requisition numbers: none.
Check that we didn't include application instructions: we removed special instructions block.
Check that we didn't include navigation etc.
Now output only HTML fragment.
Let's craft final HTML.
We need to ensure proper nesting.
We'll output:
Location: Hattiesburg, 118 College Drive, Hattiesburg, Mississippi, 39406-0001, United States. Division: Property Accounting. Position Type: Staff. Employment Status: Full Time. Grant Funded: No. Pay Grade: N02. Posting Close Date: Open Until Filled.
About the role
Prepares and maintains the necessary data for recording USM’s personal property. Responsible for recording the acquisition of property, the tagging of property, the distribution of property, and the filing of proper documentation, as well as conducting inventory audits.
Responsibilities
- Prints and logs all purchase orders received meeting State guidelines, prints tags for and logs asset numbers assigned to each
under About the role or maybe as a separate paragraph before sections. The instruction: Output ONLY the HTML fragment. We can include a short
for metadata like location, division, etc. But we must not create headings for minor metadata. So we can put a
with location and division etc before sections. We must not include boilerplate like EEO etc. Remove that. We must not include application instructions like "Please include cover sheet with resume." That's considered application instructions; we should remove. Also "Applicants must be currently authorized..." is also a requirement? It's about work authorization; could be considered a requirement (legal). Might be considered a requirement. The instruction says remove application instructions. The special instructions to applicants includes cover sheet and work authorization. The work authorization is a requirement; but it's also part of special instructions. Might be considered a requirement. Safer to keep it as a requirement? The instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." The work authorization is not exactly application instruction but could be considered a requirement. However it's under "Special Instructions to Applicants". Might be considered application instruction. I'd remove it to be safe. But we might lose substantive info about work authorization. However it's a typical requirement; but maybe they want to keep it. The instruction says remove application instructions. The special instructions include both cover sheet and work authorization. So remove that whole block. Thus we will not include that. Now we need to preserve all substantive information: job summary, duties, minimum qualifications, knowledge/skills/abilities, preferred qualifications, about the university, pay, schedule (full time), location, division, position type, employment status, grant funded, posting close date? Posting close date is "Open Until Filled". That's substantive; we could include maybe in a
metadata. Not a section. We need to avoid headings with filler text. So we will only create sections where we have content. Let's outline:
Location: Hattiesburg, 118 College Drive, Hattiesburg, Mississippi, 39406-0001, United States. Division: Property Accounting. Position Type: Staff. Employment Status: Full Time. Grant Funded: No. Pay Grade: N02. Posting Close Date: Open Until Filled.
Then sections:About the role
Prepares and maintains the necessary data for recording USM’s personal property. Responsible for recording the acquisition of property, the tagging of property, the distribution of property, and the filing of proper documentation, as well as conducting inventory audits.
Responsibilities
- Prints and logs all purchase orders received meeting State guidelines, prints tags for and logs asset numbers assigned to each qualifying asset, and maintains database for all such transactions. This database is maintained and updated weekly in the Property Accounting shared drive for all Property Accounting and Receiving personnel to review.
- Assists in assigning asset numbers to all equipment purchases or donations to the University that meet the criteria of State guidelines in a timely and efficient manner. This will include all campuses including Hattiesburg, Stennis Space Center and Gulf Park (Long Beach).
- Completes an Acquisition Receipt on each asset sent out, and coordinates information needed on the personal property in preparation for entry by the Senior Property Accounting Clerk into the asset management program.
- Maintains filing system for all Purchase Orders, Acquisition Receipts, and Property Affidavits completed. Prepares outdated documents (according to University Record Retention Policy) for shredding.
- Assists in removing asset numbers from assets when returned for repair or transferred to other state or out-of-state institutions. Maintains documentation of all tags removed until repairs have been returned. Updates information of the repaired item, e.g., new serial number, and replaces the tag when returned.
- Reviews and researches outdated purchase orders (old purchase orders received, but without payment being made), and incomplete purchase orders for final resolution. Advises Property Accounting Supervisor of any issues that will require his/her attention, and performs other duties as assigned.
Requirements
- High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
- Valid Mississippi Driver's License (this position requires occasional travel to and from other USM campuses)
Qualifications
- Previous experience with an asset management program.
Skills
- Proficient in Microsoft Word and Excel.
- Excellent oral and written communication skills.
Pay
Salary Range: $12.71 - $12.71 per hour (Pay Grade N02)
Schedule
Full Time
We should not include Benefits section. Check for any duplicated lines: we have "Previous experience with an asset management program." appears both in Qualifications and Knowledge, Skills & Abilities? Actually Knowledge, Skills & Abilities includes that as first bullet. We split it: Qualifications includes that bullet; Skills includes proficiency and communication. But we duplicated the asset management program bullet. The original had: Knowledge, Skills & Abilities: Previous experience with an asset management program. Proficient in Microsoft Word and Excel. Excellent oral and written communication skills. Preferred Qualifications: Previous experience with an asset management program. Thus the asset management program appears both in Knowledge, Skills & Abilities and Preferred Qualifications. We need to preserve all substantive information; we can include it once under Skills or Qualifications? But we have separate sections: Qualifications (Preferred) and Skills (Knowledge, Skills & Abilities). To avoid duplication, we could include it only once? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. If we include it only once, we might be omitting one occurrence. However the two occurrences are identical; preserving the information means we need to convey that it's required/preferred. We could note it under both sections but that would duplicate the same text. Is duplication allowed? The instruction says remove duplicated lines. So we should not duplicate identical lines. So we need to combine the information: mention that previous experience with an asset management program is both a preferred qualification and a required skill. We could phrase: "Previous experience with an asset management program (preferred qualification)." Under Skills we could list "Proficient in Microsoft Word and Excel. Excellent oral and written communication skills." And under Qualifications we list "Previous experience with an asset management program." That captures the info without duplicating the exact line. However we lose the statement that it's also a skill. But we could add a note under Skills: "Experience with an asset management program is preferred." But that might be adding interpretation. Better to keep it under Qualifications and not duplicate under Skills. The original Knowledge, Skills & Abilities includes that as a skill; but we can treat it as a qualification. The instruction says preserve ALL substantive information; we are preserving the fact that experience with an asset management program is needed (preferred). It's still there. So it's fine. Thus we will not duplicate. Now check other duplicates: None. Now ensure we didn't include boilerplate: removed EEO etc. Check that we didn't include job title as heading: we didn't. Check that we didn't include Job ID/requisition numbers: none. Check that we didn't include application instructions: we removed special instructions block. Check that we didn't include navigation etc. Now output only HTML fragment. Let's craft final HTML. We need to ensure proper nesting. We'll output:Location: Hattiesburg, 118 College Drive, Hattiesburg, Mississippi, 39406-0001, United States. Division: Property Accounting. Position Type: Staff. Employment Status: Full Time. Grant Funded: No. Pay Grade: N02. Posting Close Date: Open Until Filled.
About the role
Prepares and maintains the necessary data for recording USM’s personal property. Responsible for recording the acquisition of property, the tagging of property, the distribution of property, and the filing of proper documentation, as well as conducting inventory audits.
Responsibilities
- Prints and logs all purchase orders received meeting State guidelines, prints tags for and logs asset numbers assigned to each