Property Administrator

About the Role

The Property Administrator works directly with the Property Manager to perform clerical and administrative tasks for assigned properties and projects. This role focuses on delivering legendary customer service to tenants, prospective tenants, owners, and vendors while driving productivity and results.

Responsibilities

• Provide full administrative support, including phone support, typing, reports, filing, and distribution of correspondence.
• Schedule and coordinate meetings and special events as requested.
• Assist in lease administration activities, including lease setup, administering lease changes, and generating reports.
• Prepare and coordinate bid proposals, service contracts, and approved invoices.
• Maintain lease and property files.
• Track and file HVAC contracts and insurance certificates; maintain a follow-up system for expirations.
• Assist with monthly and quarterly management reports and annual budget preparation.
• Transcribe contracts, leases, proposals, addendums, side letters, exhibits, and correspondence.
• Prepare financial spreadsheets.
• Order and maintain adequate stock of office supplies.
• Greet tenants, prospective tenants, vendors, and guests.
• Notify participants of meetings, their responsibilities, and any changes in plans or schedules.
• Order tenant door plaques and directory strips; maintain property signage.
• Prepare and distribute tenant move-in packages; order tenant gifts as needed.
• Maintain parking and building access card records.
• Invoice tenant rebills (meter readings, HVAC, etc.).
• Maintain tenant contact lists, vendor contact lists, and insurance information.
• Promote and foster positive relationships with tenants and owners.
• Perform additional duties as assigned by the Property Manager.

Requirements

• A high school diploma or GED equivalent (college courses preferred).
• At least 0-2 years of clerical or administrative experience (real estate experience is a plus).
• Intermediate to advanced proficiency in MS 365 (Word, Excel, and Outlook).
• Proficiency in Argus or accounting software such as MRI or Skyline is preferred.
• Ability to maintain strict confidentiality.
• Strong desire to succeed in an entrepreneurial environment.
• Ability to handle multiple projects, changing priorities, and a continually heavy workload.
• Exceptional oral and written communication skills.
• Strong customer service orientation.

Schedule

This is an on-site role based in Irving, TX. Remote or hybrid options are not available. Being on-site allows you to build strong relationships with clients and tenants, respond in real time, and make a visible impact every day.

About Us

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners, and clients through expertise in investment, development, brokerage, and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. With 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust, and high performance.

Our firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart, passionate, hard-working individuals who value both collaboration and independence. United by our brand promise, we own the outcome for clients, investors, and partners.

All candidates selected for an offer of employment are subject to pre-employment background checks, which may include criminal history, education verification, motor vehicle records, credit history, and professional license verification. Employment is also contingent on successfully passing a drug screen check prior to starting.