Property Administrator
About This Opportunity
At Regency Centers, our people are our greatest asset, and we believe that our highly skilled and talented team makes us better. We are seeking a Property Administrator to join our regional office located in Washington, D.C. (Bethesda, MD).
What You’ll Be Doing
- Assist with daily operations (prepare correspondence, memos, documents, and reports; resolve routine inquiries; maintain department databases and trackers)
- Provide support in the fiscal management of the properties in assigned area (maintain A/R and A/P, operating expense control, assist in preparing budgets as well as monthly and annual financial reports, assist with CAM reconciliation support and tenant billing dispute documentation)
- Provide support in the management of properties’ physical performance (file or related tasks such as inspections, signage approval, soliciting bids, etc.)
- Assist in maintaining good relations with tenants and vendors
- Provide support for tenant transitions such as managing utilities transfers, insurance compliance, gathering sales reports, Versapay set up, as well as coordinating lease administration milestones (tenant move-in/move-out checklists and critical date tracking)
- Work on special projects/ongoing initiatives according to current needs, as delegated
- Invoice coding
- Understand the PO process and request missing POs to be created
- Create contracts (CAPS, routine maintenance, and white box/landlord work)
- Process utility change forms and follow up to ensure tenants have placed utilities in their name
- Maintain tenant contacts, service contracts, and utility spreadsheets
- Provide other administrative support as needed across the team
Are You Qualified?
- Required: Bachelor’s degree in Business Administration, Accounting, or related field
- At least one (1) year of related experience in a professional office environment
- Quantitative and analytical skills, along with a strong attention to detail
- Intermediate level proficiency with current Microsoft Office software, email, and Internet research functionality
- Ability to quickly learn and use new programs (software such as Nexus, JD Edwards, Engie, Versapay, etc.)
- Ability to occasionally travel to shopping center properties within the portfolio on as needed basis
PREFERRED
- Some undergraduate real estate courses or experience in property administration, ideally for retail properties
- Prior related experience in the commercial real estate industry, legal field, or related field
- Working knowledge of JD Edwards or other accounting software
- Familiarity with AI tools and platforms (e.g., Microsoft Copilot, ChatGPT, Claude, or similar) for streamlining administrative processes, drafting correspondence, and improving operational efficiency overall
A Little Bit About Us
We own and operate premier shopping centers in suburban neighborhoods in the top cities and markets across the country. We live by a strong set of values, which have guided us for more than 60 years. Our centers thrive with highly productive grocers, restaurants, service providers, and terrific retailers that connect to their communities and customers. We are also active developers of new shopping centers that feature great merchandising, placemaking, and customer engagement as part of our Fresh Look™ program. We are a vertically integrated real estate company and a qualified real estate investment trust (REIT) that is self-administered, self-managed, and an S&P 500 Index member.
Benefits
Our compensation and benefits package is very competitive and includes the following benefits and more. For additional information visit www.regencycenters.com/careers.
- 23+ PTO days annually
- 11 paid holidays (in addition to PTO)
- Paid leave programs (parental, compassion, bereavement, jury duty, and military)
- Health Advocacy + Employee Assistance Program (EAP)
- Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
- 100% company paid Life Insurance/AD&D and Disability Insurance
- Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
- Student loan repayment resources
- Medical, Dental and Vision Insurance
- Award winning and incentives-based wellbeing program through Personify Health
- Family planning, mental health, and pain management programs
- Community Focused
- 52 hours per year of paid Volunteer Time Off
- Company gift matching
- Growth and Development
- Tuition reimbursement
- Continued education opportunities
- LinkedIn Learning premium subscription
- Professional membership support
- Employee Resource Groups
Regency Centers is an equal opportunity employer.
Qualified applicants will receive consideration without regard to age, race, color, religion, sex, gender identity, sexual orientation, disability, national origin, or protected veteran status. Applicants are encouraged to confidentially self-identify as to disability and/or protected veteran status when applying. Employment is contingent upon successful completion of background investigation. Regency Centers is a smoke-free and drug-free workplace. Pre-employment drug screening is required. No recruiters or agencies without a previously signed contract. Only candidates whose profiles closely match requirements will be contacted during this search.