Property Administrator
StoryPoint · Kalamazoo, MI · 4 wk ago
SalesFull-time
We need to output HTML fragment with headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. No job title heading. No Job ID etc. Remove boilerplate: EEO, legal, navigation, cookie, etc. Also remove "Click on glassdoor to see our employee testimonials #SP2". Also remove "Not Just Making Every Day Great..."? That's part of company description maybe considered boilerplate? It's not a standard legal but it's marketing fluff. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The marketing fluff might be considered not boilerplate but could be kept? It's not required but maybe we keep as part of About the role? The posting includes a description of company mission etc. Could be considered part of About the role. We'll keep substantive info.
We need to parse the posting for sections.
Content:
- Intro: "StoryPoint Kalamazoo The Property Administrator will perform and/or oversee all office activities of a senior residential community. This role is responsible for maintaining an accurate reporting system of resident accounts and office processes within assigned timelines. The Property Administrator will assist the Executive Director with financial oversight of budget, department declining budgets, NOI, coverage ratio, cash flow, and loss to potential."
That's about the role.
- Required Experience: list bullet points: Associates degree or equivalent experience; 2-4 years of experience in property management; Ability to write clearly and concisely; Ability to effectively communicate verbally with individuals and both large and small groups.; Ability to effectively work collaboratively as part of a team.; Strong proficiency with Microsoft Office Applications; Accounting or financial experience preferred; Forecasting/projections experience preferred; Administrative experience required; Knowledge of Yardi; Some travel may be required.
- Primary Responsibilities: long list of duties.
- General Working Conditions: description.
- Connecting Seniors, Families and Communities: company description.
- Not Just Making Every Day Great...: mission statement.
- This classification description is intended...: legal disclaimer (should remove).
- Equal Opportunity Employer: remove.
- Click on glassdoor...: remove.
Thus we have sections: About the role (intro + maybe company description?), Responsibilities, Requirements (maybe split into Required Experience and General Working Conditions?), Qualifications, Skills, Benefits, Pay, Schedule.
We need to decide which sections have content.
About the role: we have intro paragraph describing role. Also maybe company mission? Could be included but not required. We'll put intro as About the role.
Responsibilities: we have Primary Responsibilities list.
Requirements: we have Required Experience list (education, experience, abilities). Could be Requirements.
Qualifications: maybe overlapping with Required Experience? Could treat Required Experience as Qualifications. But we need to avoid duplication. We could have Requirements (education/experience) and Skills (specific abilities). Let's parse.
From Required Experience:
- Associates degree or equivalent experience
- 2-4 years of experience in property management
- Ability to write clearly and concisely
- Ability to effectively communicate verbally with individuals and both large and small groups.
- Ability to effectively work collaboratively as part of a team.
- Strong proficiency with Microsoft Office Applications
- Accounting or financial experience preferred
- Forecasting/projections experience preferred
- Administrative experience required
- Knowledge of Yardi
- Some travel may be required
These are mix of qualifications and skills. We could split: Qualifications: Associates degree or equivalent experience; 2-4 years experience in property management; Accounting or financial experience preferred; Forecasting/projections experience preferred; Administrative experience required; Knowledge of Yardi; Some travel may be required.
Skills: Ability to write clearly and concisely; Ability to effectively communicate verbally; Ability to work collaboratively; Strong proficiency with Microsoft Office Applications.
But we need to avoid filler like "Some travel may be required" - that's specific content, okay.
General Working Conditions: could be a separate section maybe "Working Conditions". Not in list of allowed headings but we could put under Responsibilities? Not ideal. The allowed headings are limited to those; we could omit Working Conditions if not fitting. But we could include under Responsibilities? Might be okay to omit as not required heading. The instruction: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text. It didn't say we must use only those headings; we can use those headings for sections. If we have content that doesn't fit any of those headings, we could either omit or put under a relevant heading like About the role or Responsibilities. Working Conditions could be part of About the role? Not really. Could be part of Responsibilities? Not exactly. Could be its own section but not in allowed list; maybe we should not create a heading not listed. So we could incorporate Working Conditions into About the role as a paragraph.
Benefits, Pay, Schedule: posting does not mention benefits, pay, schedule specifics. So we should NOT include those sections.
Thus we will output:
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. No job title heading. No Job ID etc. Remove boilerplate: EEO, legal, navigation, cookie, etc. Also remove "Click on glassdoor to see our employee testimonials #SP2". Also remove "Not Just Making Every Day Great..."? That's part of company description maybe considered boilerplate? It's not a standard legal but it's marketing fluff. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The marketing fluff might be considered not boilerplate but could be kept? It's not required but maybe we keep as part of About the role? The posting includes a description of company mission etc. Could be considered part of About the role. We'll keep substantive info.
We need to parse the posting for sections.
Content:
- Intro: "StoryPoint Kalamazoo The Property Administrator will perform and/or oversee all office activities of a senior residential community. This role is responsible for maintaining an accurate reporting system of resident accounts and office processes within assigned timelines. The Property Administrator will assist the Executive Director with financial oversight of budget, department declining budgets, NOI, coverage ratio, cash flow, and loss to potential."
That's about the role.
- Required Experience: list bullet points: Associates degree or equivalent experience; 2-4 years of experience in property management; Ability to write clearly and concisely; Ability to effectively communicate verbally with individuals and both large and small groups.; Ability to effectively work collaboratively as part of a team.; Strong proficiency with Microsoft Office Applications; Accounting or financial experience preferred; Forecasting/projections experience preferred; Administrative experience required; Knowledge of Yardi; Some travel may be required.
- Primary Responsibilities: long list of duties.
- General Working Conditions: description.
- Connecting Seniors, Families and Communities: company description.
- Not Just Making Every Day Great...: mission statement.
- This classification description is intended...: legal disclaimer (should remove).
- Equal Opportunity Employer: remove.
- Click on glassdoor...: remove.
Thus we have sections: About the role (intro + maybe company description?), Responsibilities, Requirements (maybe split into Required Experience and General Working Conditions?), Qualifications, Skills, Benefits, Pay, Schedule.
We need to decide which sections have content.
About the role: we have intro paragraph describing role. Also maybe company mission? Could be included but not required. We'll put intro as About the role.
Responsibilities: we have Primary Responsibilities list.
Requirements: we have Required Experience list (education, experience, abilities). Could be Requirements.
Qualifications: maybe overlapping with Required Experience? Could treat Required Experience as Qualifications. But we need to avoid duplication. We could have Requirements (education/experience) and Skills (specific abilities). Let's parse.
From Required Experience:
- Associates degree or equivalent experience
- 2-4 years of experience in property management
- Ability to write clearly and concisely
- Ability to effectively communicate verbally with individuals and both large and small groups.
- Ability to effectively work collaboratively as part of a team.
- Strong proficiency with Microsoft Office Applications
- Accounting or financial experience preferred
- Forecasting/projections experience preferred
- Administrative experience required
- Knowledge of Yardi
- Some travel may be required
These are mix of qualifications and skills. We could split: Qualifications: Associates degree or equivalent experience; 2-4 years experience in property management; Accounting or financial experience preferred; Forecasting/projections experience preferred; Administrative experience required; Knowledge of Yardi; Some travel may be required.
Skills: Ability to write clearly and concisely; Ability to effectively communicate verbally; Ability to work collaboratively; Strong proficiency with Microsoft Office Applications.
But we need to avoid filler like "Some travel may be required" - that's specific content, okay.
General Working Conditions: could be a separate section maybe "Working Conditions". Not in list of allowed headings but we could put under Responsibilities? Not ideal. The allowed headings are limited to those; we could omit Working Conditions if not fitting. But we could include under Responsibilities? Might be okay to omit as not required heading. The instruction: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text. It didn't say we must use only those headings; we can use those headings for sections. If we have content that doesn't fit any of those headings, we could either omit or put under a relevant heading like About the role or Responsibilities. Working Conditions could be part of About the role? Not really. Could be part of Responsibilities? Not exactly. Could be its own section but not in allowed list; maybe we should not create a heading not listed. So we could incorporate Working Conditions into About the role as a paragraph.
Benefits, Pay, Schedule: posting does not mention benefits, pay, schedule specifics. So we should NOT include those sections.
Thus we will output:
About the role
StoryPoint Kalamazoo The Property Administrator will perform and/or oversee all office activities of a senior residential community. This role is responsible for maintaining an accurate reporting system of resident accounts and office processes within assigned timelines. The Property Administrator will assist the Executive Director with financial oversight of budget, department declining budgets, NOI, coverage ratio, cash flow, and loss to potential.
Connecting Seniors, Families and Communities For over 37 years, our senior living communities have served seniors and their families across Michigan, Ohio, Indiana, Iowa, Kentucky, and Tennessee, with each location offering unique services including independent, enhanced, and assisted living, as well as memory care and rehabilitation and skilled nursing. Through forming authentic connections and committing to creating the absolute best experiences each day for our residents and their families, we’ve created a special culture within our communities that allows our employees to do their best work and our residents to shine every day. Not Just Making Every Day Great. Making Every Minute Great. There are 1,440 minutes in every single day. We aspire to make each one of them an exceptional moment. This philosophy is supported by our 6 powerful, yet simple pillars: Dream Big, Have Courage, Take Initiative, Be Accountable, Give Back & Enjoy it. We strive to fulfill the aspirational yet unattainable goal of creating the absolute best experience with every person, in every interaction, every minute of every day. It begins with empowering our employees. Every employee, at every level of the company, is expected to perform like a leader. Everyone is encouraged and expected to put the needs of each other above everything else. No one here just “does their job” The mission is to create the absolute best experiences. This emphasis on putting people first has helped us successfully grow for the right reasons. We have developed an environment that attracts dreamers, adventurers, creators, givers and believers to seek career opportunities with us. We find people who believe that true happiness is only found in the service of others. We want high-performers with diverse skill-sets and big hearts. We treat each other as family and find that close collaboration creates the biggest ideas. If you love serving others, and are looking for an opportunity to thrive, CommonSail Investment Group and our businesses is your destination.
But that's a lot of fluff; maybe we should trim to just the first paragraph about role and maybe a brief company description? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. So we must keep all substantive info, not remove unless it's boilerplate. The company mission paragraphs might be considered substantive? They are not boilerplate legal; they are marketing but still part of posting. So we should keep them. However, they are quite long; but we must keep them. Thus we will include the entire "Connecting Seniors..." paragraph as part of About the role. Now Responsibilities: we need to list each duty as- . The list is long; we need to capture all.
Let's extract the Primary Responsibilities bullet list:
- The Property Administrator assumes the Executive Director responsibilities when required.
- Carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
- Directly manages front office personnel.
- Function as Manager on Duty, taking a weekend rotation.
- Schedule front office personnel.
- Complete resident billing of monthly rental fees and other miscellaneous charges.
- Collect, process, deposit and record all income, and notify residents of non-payments.
- Perform month end closing procedure and ensure that reports are accurate and submitted in a timely manner.
- Maintain and update the property file system on work orders, general correspondence, residents, employees, etc.
- Maintain Certificates of Insurance with vendors/contractors.
- Provide quality, professional service to the residents.
- Enter lease renewals and move-in/move-out paperwork processing in Yardi.
- Maintain and reconcile petty cash account.
- Process purchase invoices on a weekly basis.
- Manage budget control ledger.
- Payroll administration, including pay package, termination packages, and payroll transmittals.
- Maintain department expenses within budgeted parameters.
- Purchase and supervise the maintenance of all office and administrative supplies and equipment.
- Maintain vendor indemnification and code of conduct.
- Additional duties as assigned or needed.
- Maintain a positive attitude which supports team performance and productivity.
- Supports the Mission, Values, and Vision of Senior Village Management.
- Work toward continual improvement of the overall organization.
- Train front office personnel as necessary to cover Property Administrator responsibilities.
- Responsible for pursuing receivables/collection of outstanding unpaid rents.
- Implement and conduct structured receivables collection.
- Conduct monthly general ledger review.
- Collaborate with team to forecast operations with 98% accuracy 4 months out.
We need to keep all.
Now Requirements/Qualifications/Skills.
We have Required Experience list (including abilities). We'll split into Qualifications and Skills.
Qualifications (education/experience/preferred):
- Associates degree or equivalent experience
- 2-4 years of experience in property management
- Accounting or financial experience preferred
- Forecasting/projections experience preferred
- Administrative experience required
- Knowledge of Yardi
- Some travel may be required
Skills:
- Ability to write clearly and concisely
- Ability to effectively communicate verbally with individuals and both large and small groups.
- Ability to effectively work collaboratively as part of a team.
- Strong proficiency with Microsoft Office Applications
We could also include "Ability to effectively communicate verbally with individuals and both large and small groups." as skill.
Now we need to output HTML with headings
for each section we include. Thus:
About the role
... (intro + company description)
Responsibilities
- ... each duty
Qualifications
- ... each qualification
Skills
- ... each skill