Property Administrator

About the role

Remedy is an independent, full‑service healthcare real estate company providing acquisition, development, leasing, management and strategy consulting services across the United States. Headquartered in Chicago, Remedy is the largest private owner of healthcare properties in the country. This position is based in Dallas, TX and supports the ownership, building management team, and building staff.

Responsibilities

• Provide executive‑level support to Ownership, Building Management Team, and Building Staff.
• Serve as the primary day‑to‑day contact for all tenants; create relationships with each contact, update contact lists as necessary, and welcome new tenants to buildings.
• Maintain emergency contacts for each building and distribute building announcements as required.
• Respond courteously to tenant requests and complaints and act accordingly.
• Provide work‑order system training to tenants and internal staff as needed.
• Prepare monthly bill‑back report for tenant‑specific work orders.
• Coordinate pricing, schedules, and billing of tenant special service requests and renovations.
• Interact with vendors on invoice payment status, incorrect invoices, and lien waivers.
• Work closely with Property Managers to secure bids for annual contracts.
• Assist Building Engineers in maintaining facility permits, licenses, and documentation.
• Coordinate freight elevators and after‑hours activity.
• Oversee collection and enforcement of Certificate of Insurance policies for tenants, vendors, and contractors to comply with insurance requirements.
• Prepare service agreements and serve as liaison with vendors on behalf of the Property Managers.
• Assist in contract management (janitorial, landscaping, pest control, etc.) and maintain a building contract summary spreadsheet.
• Prepare Incident Reports promptly for Property Manager review.
• Perform general administrative duties such as filing; auditing, coding and submitting invoices; preparing and submitting expense reports; scanning; faxing; and preparing correspondence/transmittal letters.
• Ensure that all Service Agreements, Licenses, Permits, and related building information are saved in shared files in a timely manner.
• Arrange owner and tenant meetings (order food, prepare agenda, set up meeting room and audio‑visual equipment).
• Organize all tenant events, including fire drills and life‑safety meetings.
• Order, stock, and maintain office supplies and stationery.
• Perform additional responsibilities/tasks as requested.

Qualifications

• Bachelor’s degree or equivalent experience/education required.
• 1+ years of Property Management experience.
• Prior real‑estate experience with exposure to the healthcare side preferred.
• Excellent oral and written communication skills.
• Proficiency in Microsoft‑based software.
• Yardi experience preferred.
• Solid organizational skills with the ability to work efficiently and independently.
• Demonstrated ability to thrive in a fast‑paced, high‑intensity environment while managing multiple tasks and priorities and producing accurate results in a highly organized manner.

Benefits

• Medical, Dental, Vision, and Life insurance (including spouse & child coverage).
• 401(k) retirement plan.
• Short‑Term Disability / Long‑Term Disability (STD/LTD).
• Parental leave.
• Accidental Death & Dismemberment (AD&D) coverage.
• Tuition reimbursement.
• Commuter benefits.
• Flexible work arrangements and supportive development environment.