Property Administrator

Responsibilities

• Support day-to-day building operations by coordinating administrative activities, tracking service needs, and helping ensure the property is maintained to a high standard.
• Serve as a point of contact for tenants by responding to questions, addressing concerns promptly, and helping create a positive occupancy experience.
• Aid in maintenance coordination by monitoring work orders, following up with vendors, and ensuring repairs and building services are completed on time.
• Oversee contract-related administrative tasks, including organizing vendor documentation, confirming service schedules, and maintaining accurate records.
• Prepare operational and statistical reports that help property leadership monitor performance, occupancy matters, and service trends.
• Handle accounts payable and accounts receivable activities, including invoice processing, billing support, payment tracking, and record reconciliation.
• Contribute to budgeting and financial oversight by updating property records, assisting with expense tracking, and supporting routine financial reviews.
• Use Yardi and related management systems to maintain property data, process financial transactions, and support reporting requirements.

Requirements

• Experience in property administration, assistant property management, or a similar role supporting commercial or medical office properties.
• Working knowledge of accounts payable, accounts receivable, billing, and general accounting support functions.
• Proficiency with Yardi Voyager and other accounting or property management software systems.
• Ability to manage multiple priorities in a fully onsite, Monday through Friday work environment.
• Strong communication skills with the ability to interact professionally with tenants, vendors, and internal stakeholders.
• Comfort preparing reports, maintaining organized documentation, and supporting budget-related processes.
• Attention to detail and follow-through in handling financial records, vendor coordination, and operational tasks.

Qualifications

• High school diploma or equivalent.
• Experience in property administration, assistant property management, or a similar role supporting commercial or medical office properties.
• Working knowledge of accounts payable, accounts receivable, billing, and general accounting support functions.
• Proficiency with Yardi Voyager and other accounting or property management software systems.
• Ability to manage multiple priorities in a fully onsite, Monday through Friday work environment.
• Strong communication skills with the ability to interact professionally with tenants, vendors, and internal stakeholders.
• Comfort preparing reports, maintaining organized documentation, and supporting budget-related processes.
• Attention to detail and follow-through in handling financial records, vendor coordination, and operational tasks.

Skills

• Property Administration
• Accounts Payable
• Accounts Receivable
• Billing
• Financial Oversight
• Yardi Voyager

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Disability Insurance
• Veterans' Benefits

Pay

• Competitive compensation based on experience and qualifications.

Schedule

• Full-time, Monday through Friday.