Property Administrator

Responsibilities

• Answer management phones and assist with Tenant needs
• Respond to inquiries by providing routine information and/or taking and delivering messages
• Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports
• Cookinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
• Maintain inventory of office supplies and property staff directory
• Monitor outside vendors for compliance of contracts and certificate of insurance
• Auxist with preparing and administering service agreements
• Establish and maintain record keeping and filing systems; classify, sort and file correspondence for tenant files and other documents
• Organize and code invoices in Workspace
• Auxist the Chief Engineer with update of electrical analysis worksheet as utility invoices come in
• Auxist with issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment
• Apply tenant rents and open credits
• Compile and review Tenant Billings and other miscellaneous charges
• Provide management team with aged delinquency reports and send late letters

Requirements

• Minimum high school education
• Associates, B.A. or B.S. college degree preferred
• Minimum of 2 years previous commercial property management experience
• Experience with MRI, Workspace and Yardi software
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases
• Professional demeanor and excellent interpersonal skills
• Possess access to reliable transportation and maintain a valid driver's license
• Computer literate and proficient on MS Word, Excel, PowerPoint
• Excellent communication skills, both verbal and written
• Ability to work independently

Qualifications

• Must have a minimum high school education
• Associates, B.A. or B.S. college degree preferred
• Minimum of 2 years previous commercial property management experience
• Experience with MRI, Workspace and Yardi software
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases
• Professional demeanor and excellent interpersonal skills
• Possess access to reliable transportation and maintain a valid driver's license
• Computer literate and proficient on MS Word, Excel, PowerPoint
• Excellent communication skills, both verbal and written
• Ability to work independently

Skills

• Proficient in MS Office Suite
• Excellent communication skills
• Ability to work independently

Benefits

• Medical, dental, and vision insurance
• 401(k)
• Paid time off

Pay

Details about pay are not specified in the job posting.

Schedule

The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.