Property Administrator

About the role

We are looking for a Property Administrator to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts.

Responsibilities

• Answer management phones and assist with tenant needs.
• Respond to inquiries by providing routine information and/or taking and delivering messages.
• Receive, distribute, and review all purchase orders; track purchase orders in Workspace; alert personnel of any problems or unresolved purchase orders; run monthly reports.
• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.
• Maintain inventory of office supplies and property staff directory.
• Monitor outside vendors for compliance of contracts and certificate of insurance.
• Assist with preparing and administering service agreements.
• Establish and maintain record keeping and filing systems; classify, sort, and file correspondence for tenant files and other documents.
• Responsible for accounts payable, accounts receivable, and reporting.
• Organize and code invoices in Workspace.
• Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in.
• Responsible for issuing purchase orders, tracking, and assigning the purchase orders to invoices as they are processed for payment.
• Apply tenant rents and open credits.
• Compile and review tenant billings and other miscellaneous charges.
• Provide management team with aged delinquency reports and send late letters.

Requirements

• Minimum high school education; Associate’s, B.A., or B.S. college degree preferred.
• Minimum of 2 years previous commercial property management experience.
• Experience with MRI, Workspace, and Yardi software.
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.
• Professional demeanor and excellent interpersonal skills.
• Access to reliable transportation and a valid driver’s license.
• Computer literate and proficient in MS Word, Excel, PowerPoint.
• Excellent communication skills, both verbal and written.
• Ability to work independently.

Schedule

This position is 100% in-office and requires working during standard business hours. Remote work or telecommuting is not an option for this position.

Pay

Pay Range: $60,000 USD - $60,000 USD.

Benefits

Lincoln Property Company offers eligible employees a comprehensive benefits package that may include:

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Accidental Death & Dismemberment (AD&D) coverage
• 401(k) retirement savings plan with applicable eligibility requirements
• Flexible Time Off (FTO) or vacation benefits, depending on position classification
• Paid sick leave and other legally required leave programs
• Employee assistance and wellness programs where available
• Company-paid holidays
• Additional voluntary benefit offerings that may vary by location and position

Benefit eligibility, coverage levels, waiting periods, and plan provisions are governed by the applicable plan documents and Company policies and may be modified from time to time at the Company's discretion.