Property Administrative Assistant

Position Summary

The Property Administrative Assistant provides day-to-day administrative support for property management operations.

Responsibilities

• Provide day-to-day administrative support to management, including calendar management, meeting coordination, and travel logistics
• Prepare agendas, briefing materials, presentations, and follow-up summaries for leadership meetings
• Manage correspondence, reports, and documentation with a high level of accuracy and confidentiality
• Track action items and deadlines to ensure timely execution across teams
• Support cross-functional initiatives involving development, marketing, events, partnerships, and operations
• Aid in project tracking, timelines, and coordination across internal departments and external vendors
• Organize and maintain project files, contracts, and operational documentation
• Serve as a point of contact between senior management, internal teams, tenants, partners, and vendors
• Draft and distribute internal communications, meeting notes, and status updates
• Assist with coordination of leadership presentations and stakeholder briefings
• Help maintain efficient office operations, including scheduling, supplies, and vendor coordination
• Assist with onboarding and coordination for new team members, consultants, or partners
• Aid in special projects and ad hoc assignments related to the growth of the property

Qualifications

• 3+ years of experience in administrative, executive assistant, or management support roles
• Strong organizational and time-management skills with the ability to manage competing priorities
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Proficiency in Microsoft Office, SharePoint Pages, and collaboration tools
• Preferred experience in sports, entertainment, real estate development, hospitality, or mixed-use environments
• Familiarity with project coordination, event support, or district operations
• Ability to work flexible hours, including occasional evenings or weekends during major events

Key Competencies

• Proactive and solution-oriented mindset
• Strong interpersonal skills and comfort working with senior leadership
• Ability to operate in a fast-paced, evolving environment
• Collaborative, adaptable, and detail-driven

Pay

Estimated total compensation for this position: $21.63 - $26.45 per hour

Schedule

Expected Schedule: Monday - Friday 8:30 am - 5 pm with availability for occasional evenings or weekends