Property Administrative Assistant #128

Responsibilities

• Creates and produces business correspondence, reports, and related materials.
• Edits documents produced by others; reviews and signs materials, as authorized.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental reports; conducts preliminary analysis of data.
• Recommends report content and format to display findings most effectively.
• Aids in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
• Maintains accurate records of all assignments and deadlines.
• Makes phone calls and delivers door-to-door notices as part of the manager's collection activities.

Qualifications

• Minimum Education: High School
• Minimum Experience: 1-2 Years
• Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
• PREFERRED Education: Bachelor's Degree
• PREFERRED Experience: 3 Years
• PREFERRED Field of Expertise: Combined secretarial and administrative experience in a business environment