Property Accountant

About the role

The Property Accountant supports the financial operations of The Reserve Club at Woodside by maintaining accurate accounting records, assisting with monthly close, supporting member billing and collections, processing payables and receivables, reconciling accounts, and helping department leaders manage financial information related to Club operations.

Responsibilities

• Maintain accurate accounting records in accordance with generally accepted accounting principles, Club policies, and private club industry standards.
• Prepare and post journal entries, recurring entries, accruals, prepaid expenses, and reclassifications as assigned.
• Reconcile balance sheet accounts, bank accounts, credit card activity, clearing accounts, inventory-related accounts, member receivables, vendor accounts, and other assigned general ledger accounts.
• Aid in the monthly close process, including review of department activity, supporting schedules, variance explanations, and preparation of financial reports.
• Maintain organized workpapers and documentation supporting all reconciliations, journal entries, audit requests, and financial reporting schedules.
• Use the Club’s accounting, point-of-sale, payroll, accounts payable, and club management systems to process, review, reconcile, and report financial activity.
• Support timely, accurate, and organized month-end reporting for the Controller, GM/COO, department heads, Ownership, and Board of managers reporting process.
• Assist with vendor invoices, purchase orders, expense coding, approvals, check runs, ACH payments, and vendor statements in accordance with internal controls.
• Process member payments, ACH or credit card activity, refunds, credits, and adjustments in accordance with Club procedures.
• Monitor accounts receivable aging and assist with courteous, professional follow-up on outstanding balances.
• Support Human Resources, department heads, and the Controller with payroll-related accounting entries, labor reporting, payroll reconciliations, payroll allocations, and support schedules.
• Aid in the preparation, maintenance, and review of departmental budgets, operating reports, and financial schedules.
• Help review revenue, expense, cost of goods sold, payroll, inventory, and operating trends to identify variances, coding issues, or opportunities for improved financial management.
• Support capital expenditure tracking, fixed asset records, depreciation schedules, project cost tracking, and documentation for large facility or equipment projects.
• Support preparation of schedules for annual audit, tax filings, insurance renewals, budget planning, and committee or Board reporting.
• Follow Club accounting procedures, approval policies, cash handling controls, document retention practices, and confidentiality requirements.
• Help safeguard Club assets by supporting accurate reconciliations, timely reviews, proper authorization, reliable documentation, and consistent follow-through.
• Maintain confidentiality regarding member accounts, employee payroll information, vendor agreements, financial results, personnel matters, and Club business.
• Absorb compliance related to sales tax, use tax, payroll taxes, Form 1099, audit requests, insurance audits, banking requirements, and other local, state, and federal reporting obligations as assigned.

Qualifications and Experience

• Associate or bachelor’s degree in accounting, finance, business administration, or related field preferred; equivalent experience may be considered.
• Three or more years of accounting experience preferred, ideally in a private club, hospitality, country club, property management, nonprofit, resort, restaurant, or multi-department operating environment.
• Experience with club management software such as Jonas, Northstar, Clubessential, or comparable systems strongly preferred.
• Experience with accounts payable, accounts receivable, general ledger, bank reconciliations, member/customer billing, payroll support, month-end close, and financial reporting.
• Strong proficiency with Microsoft Excel, Outlook, Teams, SharePoint, accounting reports, spreadsheets, and digital document management.
• Understanding of GAAP, accrual accounting, internal controls, chart of accounts structure, account reconciliations, and audit support.
• Private club, CMAA, hospitality, or member-service environment experience is a plus.

Required Skills and Competencies

• High level of accuracy, organization, follow-through, and attention to detail.
• Ability to manage deadlines, prioritize work, and maintain reliable accounting routines in a fast-paced Club environment.
• Professional, courteous communication with members, vendors, department heads, employees, and leadership.
• Ability to maintain confidentiality and exercise sound judgment with sensitive financial and personnel information.
• Strong problem-solving skills and willingness to identify errors, research discrepancies, and recommend process improvements.
• Comfort working with multiple software systems, reports, uploads, exports, and reconciliations.
• Collaborative approach with the ability to support department leaders while maintaining accounting standards and internal controls.
• Commitment to the Club’s service culture, professionalism, and member-focused operating standards.