Promise Assistant Coordinator

Position Summary

Under the direction of the Promise South Salt Lake (PSSL) Center Coordinator, this position works directly with staff and youth to provide a safe, responsible, well-supervised afterschool program. Assistant Coordinators provide positive leadership and establish a structured program to give program participants the stability and nurturing environment they need for growth and success.

Essential Responsibilities And Duties

• Assist the Center Coordinator in managing the entire operation of the program site.
• Ensure all aspects of programming are meeting expectations per the program quality monitoring tools.
• Ensure the safety and order of youth and staff.
• Assist with youth registration, caregiver communication, and managing the program waitlist.
• Create and implement strategies to recruit and retain youth in programming.
• Facilitate check-in and check-out of program participants.
• Fill in for the Center Coordinator in their absence as needed.
• Plan and implement high-quality academic and enrichment programming within PSSL youth programs.
• Lead and supervise small and large groups of youth and address behavior issues when they arise, using appropriate behavior management techniques and problem-solving skills.
• Address academic and social/emotional needs in programs using appropriate teaching strategies, problem solving skills, and understanding of youth development.
• Assist in the implementation of individualized academic and behavior support plans, collaborating with PSSL staff, youth, families, and school staff.
• Support in budget management, mindful and timely spending of grant funds, and shopping.
• Utilize trauma-informed practices in all areas of work.
• Assist in the supervision of Afterschool Group Leaders/Specialists, volunteers, and partners.
• Provide structure and positive leadership for the staff team.
• Support Afterschool Group Leaders and Afterschool Specialists in delivering developmentally appropriate activities which address grant objectives and goals.
• Pre-designate volunteer assignments, check in with volunteers regularly, and maintain volunteer sign-in log to provide meaningful volunteer experiences.
• Assist in data collection and grant reporting.
• Ensure grant requirements are met.
• Collect required data (attendance, activity reports, surveys, etc.) and ensure daily reporting requirements are met through PSSL data entry system.
• Complete applicable grant reports, including data and narrative sections.
• Use data to guide program structure and youth support.
• Establish professional relationships with partner organizations.
• Work closely with youth, PSSL staff, families, and schools to ensure adequate resources are provided.
• Create new partnerships to enhance programming.
• Develop relationships with various partners including school staff, City departments, and funders, and collaborate on programs and activities such as Parent Teacher Conferences, parent engagement activities, and city/community events.
• Coordinate with the Family and Community Engagement team to conduct home visits and other outreach to the community.
• Help plan, coordinate, and implement quarterly family nights.
• Support and supervise City events as assigned.
• Participate in Promise SSL Councils and Committees.
• Other duties as assigned.