Projects and Events Coordinator (Project Management Coordinator)

SCHOOL OF NURSING (IN-NURS-IUINA) The Indiana University (IU) School of Nursing (IUSON) has an exciting opportunity for highly qualified staff who want to make a difference by working for an educational institution that is changing the face of healthcare in the state of Indiana. IUSON is annually ranked among the top nursing schools in the nation. Founded in 1914, the school offers programs from the Bachelor of Science in Nursing (BSN) through the post-doctorate and is composed of campuses in Bloomington, Fort Wayne, and Indianapolis. The IUSON is ranked number 13 in the nation for undergraduate nursing programs and its online Master of Science in Nursing (MSN) in Nursing Education is ranked number 6 in the 2026 U.S. News & World Report rankings. The Project Management and Events Coordinator executes high-impact school-wide events and provides operational event support across all 3 IUSON campuses: Indianapolis, Bloomington, and Fort Wayne. Stationed primarily at the Indianapolis campus, this position serves as the central operational engine for major ceremonial occasions, executive retreats, and fundraising event planning and logistics while delivering targeted student services administrative support. Department-Specific Responsibilities Provides experienced project-management assistance by developing timelines, coordinating resources, communicating with stakeholders, monitoring progress, and ensuring accurate documentation for school-wide projects and eventsAnticipates and resolves complex operational issues to keep initiatives on schedule and aligned with university and school frameworksOwns end-to-end planning, logistics, venue sourcing, vendor negotiation, and post-event analysis for core school-wide eventsDevelops and maintains project schedules, task lists, planning documents, and resource plans to ensure deadlines are met across multiple workstreams, campuses, and stakeholder groupsServes as the school-wide subject matter expert for event policiesProvides guidance to unit administrative staff and student workers executing smaller events (less than 50 attendees) to ensure university protocol and budget adherencePrepares briefing packets, detailed timelines, and agendas for leadership prior to major eventsMonitors project status, identifies risks or delays, resolves complex operational issues, and escalates policy, budget, or capacity concerns to supervisors as appropriateProvides operational support for semester onboarding across campuses, including traditional BSN, Accelerated BSN, MSN, Doctor of Nursing Practice (DNP), and PhD orientation programsDrafts and schedules student announcements, event invitations, and official notices via Customer Relationship Management (CRM) softwareMaintains central inventory for Office of Student and Academic Services (OSAS) student SWAG, scrubs, and promotional supplies; handles reordering and distributionAssists with campus tours, Bridge Week logistics, Signature Campus Events, and Living-Learning Community (LLC) event executionCollects attendee feedback, runs post-event surveys, and provides data-driven recommendations to improve event Return on investment (ROI) and attendee satisfactionMaintains central event calendars, digital asset archives, vendor contracts, and Standard Operating Procedure (SOP) documentationEnsures project documentation is maintained appropriately, including central event calendars, planning timelines, vendor contracts, post-event reports, digital assets, and SOP documentation General Responsibilities Provides experienced assistance with project management activities, resource allocation, and communicationDevelops a schedule designed to meet necessary deadlines and communicates with team membersMonitors project progress and handles highly complex issues that ariseEnsures projects adhere to frameworks and all documentation is maintained appropriately for each projectAllocates tasks and assignments to lower-level appointed staff and monitors their performancePerforms a variety of administrative skills and prepares correspondence related to the project Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATION Required High school diploma or equivalent (such as HSED or GED) Preferred Bachelor's degree in hospitality, Event Management, Communications, Project Management, or a related field Required WORK EXPERIENCE 4 years of relevant experience Preferred Experience in higher education, large-scale ceremony coordination, or multi-campus operational systems Skills Required Demonstrates project management skillsProficient communication skillsExcellent collaboration and team building skillsDemonstrates time management and priority setting skillsEffective interpersonal skillsAbility to lead/manage othersAbility to drive multiple projects to successful completion Preferred Demonstrated project management expertise (managing budgets, vendor negotiations, and multi-track schedules)High proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint) and Canva or Adobe Creative SuiteStrong verbal and written communication skills with experience using CRM platforms for mass messagingProven ability to work independently, manage competing deadlines, and maintain professional discretion This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Indianapolis, Indiana $40,000.00 - $44,000.00 per year based on experience For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insuranceHealth savings account with generous IU contributionsHealthcare and dependent care flexible spending accountsBasic group life insurance paid by IUVoluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insuranceBase retirement plan with generous IU contributions, subject to vestingVoluntary supplemental retirement plan optionsTuition subsidy for employees and family members taking IU courses10 paid holidays plus a paid winter break each yearGenerous paid time off plansPaid leave for new parents and IU-sponsored volunteer eventsEmployee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure. Career Level: Mastery FLSA: Nonexempt Job Function: General Administration Job Family: Project Management Click here to learn more about Indiana University's Job Framework. This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information. The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD. Request Support Telephone: 812-856-1234