Project Support Specialist II (Programmatic Support Services)

Responsibilities

• Provide technical assistance and guidance on personnel actions, including initiating new and renewal packages for Fellowship Programs.
• Ensure packages are complete and all documentation is included for approval.
• Meet coordination, including room scheduling, visitor coordination, and meeting notes.
• Submit purchase requests into the Credit Card Purchase System (CCPS) that include equipment, supplies, registration fees, and other office purchase needs.
• Cookier maintenance requests and tracking.
• Coordinate and submit branch requests and expenditures.
• Aid staff with domestic and international arrangements & technical issues in CONCUR.
• Provide consultation to CDC staff to help process and track FOIA requests.
• Act as Program Timekeeper. Ensure the accuracy of time and attendance records and ensure they are processed, approved, and ready for transmission in a timely manner.
• Manage copier maintenance requests and tracking.
• Handle new equipment requests and excess equipment requests.
• Accurately enter and manage data in CDC Administrative Systems (TASNET, Concur, CAMS, VSTS, ICE, ITR, CCPS, PMIS, MUST, GRANT SOLUTIONS, UTAMS).

Qualifications

• Working knowledge of Federal administrative, program support, and resource management processes.
• Knowledge of personnel and fellowship action processes, including preparation, review, coordination, and tracking of new and renewal packages.
• Ability to review administrative packages for completeness, accuracy, and required documentation.
• Knowledge of meeting and logistical support, including scheduling, visitor coordination, meeting preparation, and documentation of notes and action items.
• Working knowledge of Federal purchasing, travel, timekeeping, equipment, and expenditure processes.
• Familiarity with FOIA processing and tracking requirements.
• Experience entering, maintaining, and tracking data in Government administrative and program management systems.
• High level of proficiency with TASNET, Concur, CAMS, VSTS, ICE, ITR, CCPS, PMIS, MUST, Grant Solutions, and UTAMS.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Strong organizational, time-management, and data-tracking skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and ability to identify missing, inaccurate, or inconsistent information.
• Ability to work independently with limited supervision, follow established procedures, and appropriately escalate issues when necessary.
• Strong written and verbal communication skills and the ability to provide responsive customer service to staff, management, and other stakeholders.
• Ability to adapt to changing priorities, systems, and organizational requirements in a fast-paced environment.

Minimum Qualifications

• Associates or bachelor’s in business administration, finance, accounting, public administration, records management, procurement, logistics, or a related field or equivalent experience.
• 3-5 years of relevant experience.

Preferred Qualifications

• Bachelor’s degree in business administration, Public Administration, Management, Human Resources, Finance, or a related field.
• 3 to 5 years of progressively responsible administrative, program support, resource management, or project support experience.
• Experience supporting a Federal Government program, branch, division, or comparable organization.
• Experience with Federal personnel or fellowship actions, purchasing, travel, timekeeping, FOIA coordination, or equipment management.
• Prior experience using Government administrative systems such as TASNET, Concur, CAMS, VSTS, ICE, ITR, CCPS, PMIS, MUST, GrantSolutions, or UTAMS.
• Intermediate Microsoft Excel skills, including formulas, lookups, pivot tables, filtering, and development of tracking tools.
• Experience preparing recurring reports, status updates, trackers, or management summaries.
• Demonstrated ability to independently coordinate multiple administrative functions and ensure actions are completed within established deadlines.
• Prior experience with CDC.

Pay and Benefits

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.