Project Support Specialist II

Responsibilities

• Manage project documentation throughout its lifecycle, including creation, review, revisions, approvals, version control, and archival.
• Maintain project document control systems and ensure records comply with company and project requirements.
• Track project documents and deliverables to help ensure deadlines, quality standards, and project milestones are met.
• Establish and maintain document control procedures, including file naming conventions, revision control, and document organization.
• Receive, review, log, distribute, and track engineering documents such as drawings, specifications, RFIs, submittals, transmittals, reports, and correspondence.
• Verify documents meet company formatting, revision, and quality standards before distribution.
• Cook up and manage documents using Microsoft Office Suite and Adobe Acrobat.
• Cook up and manage documents using Microsoft Office Suite and Adobe Acrobat.
• Coordinate with clients, vendors, and engineering teams regarding document submissions and schedules.
• Work within multiple Electronic Document Management Systems (EDMS).
• Prepare and manage documents using Microsoft Office Suite and Adobe Acrobat.
• Support project meetings by reserving conference rooms, preparing materials, coordinating refreshments, and assisting with meeting logistics.
• Provide general administrative support to engineering project teams.
• Perform other duties as assigned.

Qualifications

• A high school diploma or GED.
• 1-3 years of experience in project support, document control, or a similar administrative role.
• Strong attention to detail with the ability to prioritize multiple deliverables.
• Proficiency with Adobe Acrobat and Microsoft Office Suite, including SharePoint, Word, and intermediate Excel skills.
• Excellent written and verbal communication skills.
• Strong organizational, planning, and time management abilities.
• Ability to solve problems, manage priorities, and work independently.
• Reliable, self-motivated, and able to consistently meet deadlines.
• Professional attitude with the ability to work effectively in a team environment.

Preferred Qualifications

• An associate's or bachelor's degree.
• 1-3 years of document control or project support experience within an engineering, EPC, or technical environment.
• Experience using Electronic Document Management Systems (EDMS); Aconex experience is a plus.
• Understanding of engineering documentation and document control best practices.
• Experience with file sharing, uploads/downloads, and compressed (ZIP) files.