Project Support Specialist

General Job Description

This position provides project, technical, and administrative support to the company, to a group of engineers providing technical services to clients, and to clients. The ideal candidate is highly self-motivated to accomplish assigned tasks while simultaneously seeking out additional ways their individual skills can support the engineering organization. The candidate enjoys working in a dynamic environment and possesses strong skills in organization, task switching, written and verbal communication, and adapting to the various personalities and dynamics of a team. The candidate should be a flexible team player who is highly adaptable and solution oriented. This individual will also embrace technology and leverages it frequently to improve efficiency and outcomes. The ideal candidate will find technical, analytical, and engineering work interesting, and exhibit engagement in the industries in which MPR works.

Responsibilities

• Formatting includes extensive work with advanced Word and Excel, including but not limited to templates, styles, macros, pivot tables, etc.
• Serving as a liaison between project teams and clients to ensure smooth progression of projects.
• Supporting and coordinating activities across all levels of the organization, including corporate and project-specific monthly meetings, project administration and coordination, business materials, and yearly business planning.
• Interfacing with MPR’s in-house electronic document management system.
• Providing occasional reception coverage answering telephone calls, greeting visitors, directing calls to the appropriate person, and requests for information.
• Working with peers as a team to accomplish large and small tasks requiring support beyond a single person.
• Providing support for corporate business needs such as developing procedures, templates, forms, and other internal corporate documentation.
• Performing basic administrative functions to include photocopying, scanning documents, shipping, maintaining schedules, coordinating travel, preparing expense reports, and other duties as assigned.
• Occasionally working after hours or overtime based on project and client needs.

Requirements

• College degree desired.
• Four (4) years’ experience in a professional services, technical environment or similar fast-paced environment preferred.

Skills

• High degree of proficiency in MS Office (Word, Excel, PowerPoint, and Outlook) with advanced proficiency in Microsoft Word.
• Intermediate proficiency in Adobe Acrobat Professional or similar PDF software.
• Basic proficiency in Visio preferred.
• Experience using AutoCAD, Python, and/or SharePoint a plus.
• Experience using Photoshop or similar image manipulation program a plus.
• Ability to leverage technology and software to effectively prepare and review complex reports.
• Advanced scheduling and calendar management.
• Ability to learn new software rapidly.

Personal

• Strong self-leadership, with the ability and motivation to identify areas where they can be of assistance and where process improvements can be made.
• Strong time management and customer service skills.
• Excellent verbal and written communication skills.
• Persistent, questioning attitude and the ability to accept that in others.
• Demonstrated capacity to manage multiple tasks simultaneously and quickly adjust to changing priorities and deadlines.
• Outstanding organizational and interpersonal skills with the ability to interface with multiple levels of management.
• Consistently and proactively interact with project teams to complete necessary work.
• Able to multi-task across teams of engineers and managers on various projects.
• Able to work collaboratively across functional teams.
• Able to follow both written and verbal instructions while taking ownership of the task at hand, asking for clarification, and communicating regularly.
• Able to accept and grow from constructive feedback.
• Able to work in a dynamic and fast-paced environment.
• Solution oriented with a goal of enabling our client’s success.
• Flexible, motivated, resourceful, and organized in a multi-functional role.
• Solid proofreading skills.

Qualifications

• A “US Person” as defined by 22 C.F.R. 120.15 is required. A “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee.

Benefits

• Equal opportunity and affirmative action employer.
• Participates in E-Verify.