Project Specialist I

Position Responsibilities

• Draft fee proposals, project memos, correspondence, contracts and schedules for professional services.
• Generate project accounting and labor reports.
• Prepare marketing related efforts.
• Schedule client meetings and record meeting minutes for review by Project Manager.
• Prepare appropriate billings to ensure payment compliance, set up projects in accounting systems and maintain work plans in Vision for review with Project Manager and Project Accountant.
• Maintain records of certificates of insurance, internally and externally.
• Begin to facilitate progress action items during CD, tender and CA phases.
• Maintain, review, update and archive project data (in various mediums including but not limited to hard copy project files, network drives, Google project drives, Salesforce, OpenAsset and etc.)
• Identify, organize and implement administrative projects independently in accordance with deadlines.
• Maintain multiple schedules, both individual and project specific and perform various support duties, including completion of expense reports, time cards and team travel arrangements.

Minimum Qualifications

• Bachelor's degree desirable.
• Minimum 2 years' professional work experience in an office environment working with and as part of a team. Prior experience in architecture, engineering or construction is highly desirable.
• Strong proofreading skills.
• Exceptional written and communication skills.
• A proven work ethic and the ability to anticipate needs, service clients, initiate decisions and coordinate the activities of others.
• Prior financial, accounting or bookkeeping experience.
• Strong command of Google Workspace, Microsoft programs, especially Word and Excel and Salesforce.

Benefits

• Health and Wellness: Medical, dental, vision, disability, and life & accident insurance
• Savings: 401K matching, pre-tax spending accounts, and employee discount programs
• Work/Life Balance: Hybrid/Flexible schedules, paid family leave, paid vacation, backup child and elder care, and an employee assistance program
• Professional Development: Reimbursement for professional licenses, associated renewals, and exam fees as well as specialized in-house career development

Pay

Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $70,000 to $80,000.

Our Culture

Our creative, interdisciplinary teams work like small, dynamic studios, with all the resources and diversity of a global firm. Here, you'll collaborate with industry experts on some of the most exciting and transformative architecture, engineering, and planning projects in the world. We believe an inclusive environment improves our teams, our firm, and our communities and are passionate about Diversity, Equity, and Inclusion. Our DEI Action Plan was created to bring meaningful change to our profession, starting with our own culture and practices.