Project Specialist
About the role
The Project Specialist will assist Organization level Operations teams with project related administrative duties to include initial project set-up, accumulation of related documentation and support, ongoing project monitoring and maintenance, bill preparation, and collection efforts. Additionally, the Project Specialist will provide support to Organization management by providing relevant project related reporting and status updates as needed.
Responsibilities
- Comprehend and execute all aspects of project initiation and set up with direction from Operations
- Maintain close working relationship with Operations teams and establish consistent and timely meeting times to review projects for maintenance possibilities
- Provide assistance in the monitoring, review, and analysis of project related detail and project billings and work with Operations and Project Billing/Support teams to take corrective action when necessary
- Aid in client invoice review and communication with internal and external parties related to cash collections
- Prepare and publish relevant reports to Operations and Management teams related to project and Organization status and performance
- Cook up ongoing communication with Project Billing/Support teams to stay current on process and procedure updates
- Mentor and train Project Specialist I and II within the Company as well as document and update training materials for all Project Specialist levels
- Afford assistance with Corporate level support gathering related to internal and external audits as needed
Requirements
5+ years of related work experience in a professional capacity
Strong computer skills and experience with related software programs
Excellent written and verbal communication skills including the ability to clearly articulate assignments and deliverables
Ability to think critically, analyze data and problem solve
Ability to troubleshoot issues and problem solve on the fly
Ability to meet or exceed aggressive deadlines while maintaining teamwork and collaboration with others
Qualifications
Not specified
Skills
Not specified
Benefits
Health and Wellness Benefits: BlueCross BlueShield health insurance coverage begins the month after your hire date, Free Vision + Dental plans for employees, company-paid premiums for Long-term disability/Life Insurance (with HSA + FSA plans), SAM Cares program focused on holistic well-being
Financial Benefits: Employee Referral Rewards Program of $1K, $2,500 or $5K, Fidelity retirement plans with a 5% company match, tuition reimbursement, optional cellphone stipend
Work-Life Balance: Paid time off including vacation/sick/holidays, parental leave to support families
Professional Development: Customized career development plan for licensing and certifications, Project Manager Business Academy, CAD Training Program, Individual Development Plans/Career Check-Ins, SAM WINS - our initiative for women-focused leadership and development, Milestone Anniversary Recognition, SAMbassador mentorship program
Perks and Discounts: Access to “Perks at Work” for discounts on wellness + travel + leisure and everyday purchases, company-sponsored events, free office snacks
Culture and Awards/Achievements: SAM Named 2026 Top Workplace USA for the fourth Year; 2026 SAM Ranks No. 92 on ENR Top 500 Design Firms
Pay
TBD
Schedule
TBD