Project Specialist

About the role

Coordinate and administer project documentation, contracts, RFIs, submittals, change orders, and compliance records. Support project planning, scheduling, budgeting, cost tracking, and performance analysis. Serve as a key liaison between clients, contractors, subcontractors, vendors, and internal project teams. Manage invoicing, purchase orders, permits, and other project-related administrative processes. Ensure successful project execution and closeout through document control, stakeholder communication, issue resolution, and turnover support.

Responsibilities

• Coordinate and administer project documentation, contracts, RFIs, submittals, change orders, and compliance records.
• Support project planning, scheduling, budgeting, cost tracking, and performance analysis.
• Serve as a key liaison between clients, contractors, subcontractors, vendors, and internal project teams.
• Manage invoicing, purchase orders, permits, and other project-related administrative processes.
• Ensure successful project execution and closeout through document control, stakeholder communication, issue resolution, and turnover support.

Requirements

• 2+ years as a project coordinator, project specialist, or project administrator.
• Experience supporting construction, engineering, or infrastructure projects in an administrative or project coordination role.
• Strong knowledge of project documentation, contract administration, document control, and reporting processes.
• Proficiency with Microsoft Office suite.

Qualifications

• Associate's or Bachelor's Degree is a plus.

Work environment

The position offers a stable and long-term opportunity in utility work, backed by significant multi-year capital investments and a strong regional project backlog. Expect a Monday-Friday schedule, working 40 hours per week. The role involves cross-functional collaboration with project managers, assistant project managers, and project coordinators. The company is a nationally recognized contractor with over 60 years of utility construction experience and a strong reputation for safety, quality, and execution. Opportunities for advancement into project management, leadership, and specialty roles are available, contributing to projects that improve grid reliability and deliver critical infrastructure.

Job type & location

This is a Contract to Hire position based out of Fort Wayne, IN. This is a fully onsite position in Fort Wayne, IN.

Pay

The pay range for this position is $25.00 - $26.00/hr.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)