Project Specialist - Administrative

We need to output HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID etc. We need to extract content from posting. Let's parse: Job description: USC Schaeffer Institute for Public Policy & Government Service seeking a Project Specialist, Administrative in the External Affairs and Policy team. Position will primarily support event logistics and management, operations and special projects for the Center for Civic Society at the Schaeffer Institute. Also provide event, stakeholder and communication project support for the Institute as a member of the External Affairs and Policy team. Team description: External Affairs and Policy team oversees events, communications, stakeholder and policy engagement with goal of ensuring research informs public policy. Highly collaborative and creative. Team members encouraged to contribute ideas, identify opportunities, help shape priorities. This position offers unique opportunity in policy research center operations. Right candidate will have administrative expertise, high attention to detail, enthusiasm for bringing right people together to inform public policy. Schaeffer Institute serves varied constituents: students, academics, executives, philanthropists, leading policymakers and staffers across political spectrum. Demonstrated experience communicating with and hosting VIP guests, including trustees, board members, government officials is a plus. Position can be based at University Park Campus in Los Angeles or USC Capital Campus in Washington, DC. Full-time, 1-year fixed term position (renewable). Some travel may be required. Key duties include but not limited to: Event Operations (expected to work onsite 2-3 days per week at USC University Park Campus in Los Angeles, CA or USC Capital Campus in Washington, DC) Manage Center for Civic Society meetings, events, conferences, and seminars; arrange for vendors, facilities, catering and travel as needed. Coordinate event materials including invitations, registration management, attendee communications and briefings. Work with events, contracts and finance teams to ensure event payments/reimbursements are completed in a timely manner; manage and report on event budgets. Host and interact with guests of the Schaeffer Institute, including USC Trustees, Advisory Board members, and distinguished policy leaders. Stakeholder Engagement: Maintain and improve the Institute’s email marketing and contact databases (Emma and Quorum), including updating contact details, maintaining lists and segments, ensuring appropriate contacts receiving correctly targeted communications. Research new audiences and stakeholders for events and research initiatives, develop engagement ideas for reaching these new audiences. Collaborate with the External Affairs team and research programs to coordinate email communications, including newsletters and eblasts; review materials for formatting, branding, and consistency; and assist with production and distribution as needed. Communications Support: Assist with development and production of basic marketing materials, including eblasts, social media posts and graphics, and website content. Collaborate with Center for Civic Society leadership and scholars to prepare reports, presentations, briefing materials and other communications for funders, stakeholders and public audiences. Minimum Education: Bachelor’s Degree. Combined experience/education as substitute for minimum education. Minimum Experience: 2 years. Minimum Fields Of Expertise: Excellent written and oral communication skills; Strong organizational skills; project management and event experience is a plus; Ability to represent the Institute professionally while interacting with high-profile internal and external audiences; Collaborative, team-player attitude; ability to work collaboratively and independently; Demonstrated ability to prioritize and handle multiple projects of varying complexity simultaneously with attention to detail and a high level of excellence and professionalism; Flexibility and tolerance for ambiguity; willingness to handle both complex and mundane matters; Excellent knowledge of Microsoft Word, Excel, PowerPoint; Experience with contact management and email distribution systems (i.e. Emma, Constant Contact, etc.) Preferred Education: Master’s Degree Preferred Experience: 3 years Work Arrangement: Expected to work onsite 2-3 days per week at USC University Park Campus in Los Angeles, CA or USC Capital Campus in Washington, DC Compensation: The hourly rate range for this position is $30.14- $38.71. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Hours: 8:30 am - 5:00 pm Subject to change based on event needs, which may include early mornings and evenings, and the occasional weekend. Required Documents: Cover letter Resume/CV (but we must remove application instructions? The instruction says remove application instructions. "Required Documents" is application instruction? Probably we should remove that as it's application instructions. The instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we should drop Required Documents. About The USC Schaeffer Institute: description. About the Center for Civic Society at the Schaeffer Institute: description. About The Sol Price School Of Public Policy: description. We need to include sections only when posting has real specific content. We have content for About the role (intro paragraph). Responsibilities (Event Operations, Stakeholder Engagement, Communications Support). Requirements (Minimum Education, Minimum Experience). Qualifications (Preferred Education, Preferred Experience). Skills (Minimum Fields Of Expertise list). Benefits? Not mentioned explicitly. Pay: we have hourly rate range. Schedule: we have work arrangement (onsite 2-3 days per week) and hours (8:30 am -5:00 pm). So we can include Pay and Schedule sections. We must not include placeholder text like "commensurate with experience". Not present. We need to use

for section headings. Use

• for any list of duties/requirements/benefits, and

  for prose. We need to preserve all substantive information; do not invent or summarize away detail. We need to output only HTML fragment, no /, no markdown fences. Let's craft sections:

  About the role

  USC Schaeffer Institute for Public Policy & Government Service is seeking a Project Specialist, Administrative in the External Affairs and Policy team. The position will primarily support event logistics and management, operations and special projects for the Center for Civic Society at the Schaeffer Institute. It will also provide event, stakeholder and communication project support for the Institute as a member of the External Affairs and Policy team. The External Affairs and Policy team oversees events, communications, stakeholder and policy engagement with the goal of ensuring that research produced across the Institute’s programs informs public policy. It is highly collaborative and creative. Team members are encouraged to contribute ideas, identify opportunities, and help shape priorities that advance the Institute's mission. This position offers a unique opportunity in policy research center operations. The right candidate will have administrative expertise, high attention to detail, and enthusiasm for bringing the right people together to inform public policy. The Schaeffer Institute serves a varied and diverse group of internal and external constituents—including students, academics, executives, philanthropists, and leading policymakers and staffers—across the political spectrum. Demonstrated experience communicating with and hosting VIP guests, including trustees, board members, and government officials, is a plus. This position can be based at the University Park Campus in Los Angeles or the USC Capital Campus in Washington, DC. This is a full-time, 1-year fixed term position (renewable). Some travel may be required.

  That seems good.

  Responsibilities

  • Event Operations: Manage Center for Civic Society meetings, events, conferences, and seminars; arrange for vendors, facilities, catering and travel as needed.
  • Coordinate event materials including invitations, registration management, attendee communications and briefings.
  • Work with events, contracts and finance teams to ensure event payments/reimbursements are completed in a timely manner; manage and report on event budgets.
  • Host and interact with guests of the Schaeffer Institute, including USC Trustees, Advisory Board members, and distinguished policy leaders.
  • Stakeholder Engagement: Maintain and improve the Institute’s email marketing and contact databases (Emma and Quorum), including updating contact details, maintaining lists and segments, and ensuring appropriate contacts are receiving the correctly targeted communications from the Institute.
  • Research new audiences and stakeholders for events and research initiatives, develop engagement ideas for reaching these new audiences.
  • Collaborate with the External Affairs team and research programs to coordinate email communications, including newsletters and eblasts; review materials for formatting, branding, and consistency; and assist with production and distribution as needed.
  • Communications Support: Assist with the development and production of basic marketing materials, including eblasts, social media posts and graphics, and website content.
  • Collaborate with Center for Civic Society leadership and scholars to prepare reports, presentations, briefing materials and other communications for funders, stakeholders and public audiences.
  But note we also have "Expected to work onsite 2-3 days per week at USC University Park Campus in Los Angeles, CA or USC Capital Campus in Washington, DC" appears under Event Operations and also under Work Arrangement. We'll include that in Schedule section maybe. We need to avoid duplication. We'll keep responsibilities as above; we can include the onsite expectation within responsibilities? It's part of Event Operations bullet maybe. But we already have that bullet in Event Operations? Actually the posting says: "Event Operations Expected to work onsite 2-3 days per week at USC University Park Campus in Los Angeles, CA or USC Capital Campus in Washington, DCManage Center for Civic Society meetings..." So the onsite expectation is part of Event Operations. We could incorporate that as a bullet: "Expected to work onsite 2-3 days per week at USC University Park Campus in Los Angeles, CA or USC Capital Campus in Washington, DC". But we also have Schedule section later. To avoid duplication, maybe we put the onsite expectation in Schedule section, not responsibilities. However responsibilities already include many bullets; we could keep responsibilities without that line, and put schedule elsewhere. Let's adjust responsibilities to exclude the onsite line. Thus responsibilities bullets as above but without the onsite line. Now

  Requirements

  • Minimum Education: Bachelor’s Degree (combined experience/education as substitute for minimum education)
  • Minimum Experience: 2 years
  But we might want to keep as prose? The instruction: Use
  • for any list of duties/requirements/benefits. So we should list requirements as list. Now

    Qualifications

    • Preferred Education: Master’s Degree
    • Preferred Experience: 3 years
    Now

    Skills

    • Excellent written and oral communication skills
    • Strong organizational skills; project management and event experience is a plus
    • Ability to represent the Institute professionally while interacting with high-profile internal and external audiences
    • Collaborative, team-player attitude; ability to work collaboratively and independently
    • Demonstrated ability to prioritize and handle multiple projects of varying complexity simultaneously with attention to detail and a high level of excellence and professionalism
    • Flexibility and tolerance for ambiguity; willingness to handle both complex and mundane matters
    • Excellent knowledge of Microsoft Word, Excel, PowerPoint
    • Experience with contact management and email distribution systems (i.e. Emma, Constant Contact, etc.)
    Now

    Pay

    The hourly rate range for this position is $30.14- $38.71. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

    Now <