Project Services Coordinator

About the role

Colliers Engineering & Design is seeking a Project Services Coordinator to join our Buffalo, NY or Albany, NY office. This role supports project priorities, schedules, and client requirements under the guidance of a Project Manager or Project Services Manager.

Responsibilities

• Perform specific tasks in support of multiple concurrent projects with guidance.
• Prepare, manage, and track project-related documents such as agreements, correspondence, deliverables, insurance, submittal logs, and site visit schedules.
• Follow up with internal team members on open/overdue items.
• Prepare, submit, track, and act upon budget authorization requests within client(s) project management system(s) as directed.
• Assist in the creation and maintenance of project files.
• Track correspondence between the project manager and various outside parties to ensure timely responses, responding on behalf of the project manager as appropriate.
• Effectively communicate and coordinate with internal team members, outside parties, and client(s) to advance projects.
• Attend project-related meetings or participate in conference calls as needed or requested.
• Understand the company's services, operations, and organizational structure.
• Travel based on client or project needs.
• Perform additional tasks as directed by the Project Services Manager or Project Manager.

Requirements

• Associate Degree from an accredited institution or equivalent in education and experience.
• 2+ years of related experience.
• Notary public preferred.
• Professional presentation and interpersonal skills.
• Proficient in the use of Microsoft Office.
• Demonstrated work ethic with great attention to detail.
• Highly organized with the ability to prioritize tasks and overall workload.
• Professionalism and discretion when handling confidential information.
• Ability to read, write, and understand English for comprehending written job-related communications and verbal instructions.

Pay

$21.63 to $33.75 per hour (depending on qualifications).

Benefits

• Company-paid medical, dental, and vision coverage.
• Paid pregnancy disability leave.
• Short- and long-term disability insurance.
• Life insurance.
• Company-matched 401(k)/Roth.
• Paid time off, including parental and military leave.
• Employee referral and professional license bonuses.
• Straight-time policy compensating exempt employees for billable hours worked in excess of 40 billable hours within a work week.
• Reimbursement for education.
• Free in-house resource for hundreds of educational and self-enrichment courses.
• Mentorship program.
• Wellness program.
• Women’s Organization.
• Ongoing philanthropic opportunities.