Project Planning Coordinator

We design places where people love to be together. Populous is a global design firm that began with a singular focus: to draw people together around the things they love, through experiences that capture all the senses, amplifying the atmosphere of excitement and pure joy shared in human moments. We’ve designed and delivered some of the world's most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. Populous is where architects and designers of all kinds create moments bigger than ourselves. We offer the best of both worlds: the resources and impact of the design giants and the tightly knit atmosphere and growth opportunities of smaller firms.

What We Offer

• Professional & Personal Development Programs
• Summer Hours
• Hybrid Schedule
• On-Site Gym (Dallas/KC)
• Paid Architect Licensure & Certifications Exams
• Wedding Pay
• Charitable Match Program
• Market Leading Wellness Health and Welfare Benefits

About the Role

The Project Planning Coordinator will be an important part of the team, working with Project Managers on large projects. Our preferred candidate will have prior experience in the AEC industry, and an interest in working in a dynamic global design environment with a diverse range of public assembly building types, including sports venues, convention centers, and transportation facilities.

Responsibilities

• Assisting the Project Manager in crafting project plans utilizing Deltek Vantagepoint.
• Oversight and adjustment of project plans as needed in response to any issues.
• Contributing to the formulation of project proposals by utilizing project plan data.
• Keeping track of proposal approvals and updating the project plan accordingly.
• Close collaboration with the Project Accountant and Project Manager to manage invoice submission and tracking.
• Monitoring project expenses within Vantagepoint and identify any disparities compared to the planned budget.
• Compilation and distribution of project financial reports for Project Manager and Principals.

Requirements

• Strong written and verbal communication abilities.
• Highly self-motivated, with the ability to excel in fast-paced, deadline-driven environments.
• Ability to work effectively both independently and within a collaborative team.
• Proficient in MS Office applications such as Word, Excel, and PowerPoint.
• Proficiency in Deltek Vantagepoint is highly desirable.
• Experience with Power BI is preferred.
• Exceptional attention to detail and accuracy.
• Demonstrated organizational and multitasking abilities.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Project Management, or a related discipline.
• 3+ years experience in a similar role.
• Previous experience in the AEC industry.

Additional Details

• Travel may be required.
• Overtime may be necessary.

Benefits

• Competitive salary and bonus packages
• Medical, dental and vision coverage
• 401k
• FSA/HSA
• Paid time off
• Continuing education benefits