Project Planner

About the role

You know that the outcome of a project hinges on two things: the plan and the people. You are the glue that holds these two together. You easily maneuver the precarious path of maintaining the strategy and pace of a project, while keeping your team engaged and enthusiastic. You know what needs to be done, and your penchant for strategic delegation and problem‑solving makes you a natural fit for this Project Planner position with GSW. The Project Planner is a driver in the financial and vendor aspect of any account. Managing financials (scopes, estimates, and billing worksheets), assisting in revenue forecasting and reconciliations, developing chronologies, coordinating production, and handling final distribution.

Responsibilities

• Has a thorough knowledge and understanding of all print, digital, and video functions; knows what it takes creatively to develop projects (project steps, capabilities, technologies, creative responsibilities and skills).
• Utilizes this knowledge in working with the appropriate resources and in interfacing with core teams.
• Identifies problems and solutions to ensure that client/agency needs are met.
• Fosters problem resolution across core team by deciphering relevant and important facts and information to drive tangible solutions.
• Delivers instructions in a clear, concise manner, providing backup materials and documentation when necessary.
• Responsible for overall financial health of assigned brands:
  • Creates and maintains yearly budget scope documents
  • Develops estimates (with resource allocations) for individual tactics
  • Keeps these documents up‑to‑date and in line with current project assumptions
  • Manages the billing/invoicing process (through billing worksheets)
  • Provides input to quarterly reconciliation
• Develops, maintains, and refreshes project timelines (chronologies), which outline crucial milestones (e.g., Pre Kick‑offs, Kick‑offs, Print and Digital Crossovers), by collaborating with respective team members to ensure that all pertinent concerns have been addressed and agreed upon.
• Creates and monitors project parameters for all jobs.
• Ensures that the end product delivers on time without jeopardizing quality.
• When brand requires, works directly with print production houses to communicate print specs and ensure that the final printed piece is in line with team expectations.
• Maintains production schedule/status and participates in weekly meetings to determine printing logistics and inventory management needs.

Requirements

• BS/BA degree or relevant experience
• 3+ years’ experience in advertising/marketing production/delivery

Skills

• Good at establishing clear directions
• Effective communicator
• Problem‑solver
• Adaptable communication style
• Organized
• Understands job responsibilities of others and functions appropriately
• Technical expertise: MS Office Suite
• Experience with project management software (nice to have)

Benefits

• Competitive compensation package
• Health benefits: Medical, Dental, and Vision
• Company match 401k
• Flexible paid time off (PTO) and sick time (eligibility may vary by location)

Pay

The annual base salary for this position ranges from $75,000 to $95,000. The base salary range represents the anticipated low and high of the Syneos Health range for this position. Actual salary will vary based on the candidate’s qualifications, skills, competencies, and proficiency for the role. Some positions may also include eligibility to earn commissions or bonuses based on company and/or individual performance.