Project Office Manager

About the role

As the Project Office Manager, you will manage office administration, facilities management, and employee support for a project site, ensuring smooth operations. You will collaborate with industry experts and committed teams who value individuality and recognize achievements.

Responsibilities

• Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information, and submitting new hire documentation in a timely, complete, and compliant manner.
• Enters data and reconciles invoice and purchase order (PO) information in the company procurement program to ensure accurate and timely payment.
• Acts as liaison between vendors, subcontractors, and other external partners to resolve invoicing and payment inquiries.
• Enters equipment time and usage entries into the company tracking program to support equipment usage reporting on a weekly and monthly basis.
• Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.
• Coordinates asset distribution and tracking for assigned employee group or project.
• Receives incoming telephone calls, messages, mail, and packages to the office and directs them to the appropriate person in a courteous and customer service-oriented manner.
• Orders office supplies, manages facility maintenance, and office equipment repairs as necessary.
• Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications, and participation for the assigned group (US Only).
• Collects, enters, tracks, and processes Craft payroll on a weekly basis, ensuring accurate and complete records are submitted to assigned regulatory agencies and the company payroll department (US Only).

Requirements

• High School Diploma or GED required.
• 3+ years of administrative experience in the construction industry required.
• Advanced knowledge of the construction industry and project business procedures.
• Developing knowledge of subcontractor invoicing and accounts payable cost coding.
• Ability to work in MS Office Suite, including Word, PowerPoint, Outlook, and Excel required.
• Proven initiative, organization, and self-prioritization required.
• Friendly disposition and customer service attitude required.
• Able to maintain strict confidentiality and discretion with company and personnel information.
• Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred.
• Knowledge of union and certified payroll requirements and record keeping preferred (US Only).

Benefits

• Comprehensive compensation package and paid time off program.
• Industry-leading 401(k)/RRSP.
• Medical/Extended Health Care, Dental, Vision, and/or Provincial Medical.
• Wellness benefits & Employee Assistance Program.
• Tuition Reimbursement Program.

Pay

Salary Min USD $27.00/Hr. Salary Max USD $30.00/Hr.