Project Manager

Job Duties And Responsibilities

• Project buyout and submittals complete and ready for Presidents approval within 30 days of project award.
• Management of multiple projects simultaneously throughout project life cycle.
• Develop and effectively execute project plans throughout the life of the assigned projects according to Company procedures as directed by the President of the Company.
• Provide and promote high standards of professionalism, integrity, and leadership throughout the life of projects both within and outside of the Company, appropriately representing the company’s values, business philosophies, protocols and standards as directed by the President of the Company.
• Relationship building and management with clients, architects/engineers, and subcontractors/suppliers to develop relationships that result in bidding opportunities for upcoming work.
• Project management software data entry and monthly reporting to the President of the Company.
• Continually promote people management innovation supporting effective delivery of solutions.
• Adept/knowledgeable in all aspects of work activities that being supervised.
• Directs appropriate traffic control methods and techniques wherever necessary.
• Carry out supervisory responsibilities in accordance with the organization’s policies and applicable law including: training employees, planning, assigning and directing work, appraise performance, addressing complaints and resolving problems.
• Affirmative action and equal employment opportunity.
• Assure the ongoing maturation process of the construction project life cycle.
• Project scheduling, planning, submittal review and tracking.
• Attend project pre-bid, pre-construction and project progress meetings.
• Pre-construction and post construction contract review.
• Prepare and submit budget estimates, progress reports, or cost tracking reports.
• Apply for and obtain all necessary permits or licenses.
• Subcontractor interview, prequalification and contract preparation.
• Forecast, track and manage project budgets, procurement process and invoices in accordance with Company policy.
• Documentation Maintains & prepares Weekly Project Update accurately and on time.
• Prepare, maintain and update Purchasing Schedule.
• Prepare, maintain and update a complete Submittal Log; Review submittals for compliance to contract documents; Track submittal process timely.
• Identify lead times for material purchases and tracks fabrication/ ROJ dates.
• Review project bulletins and identify scope of work changes.
• Track and monitor project change orders.
• Maintain and update Subcontractor Change Order Log.
• Maintain and update Lost Day Log.
• Prepare and maintain daily inclement weather tracking reports for each assigned project.
• Prepare, maintain and update RFI Log; Review project documents & create RFIs in a timely manner.
• Generate subcontractor meeting agendas and minutes.
• Accurate and timely documentation of project issues.
• Maintain project document list.
• Daily reports and timekeeping.
• Project inventory including ordering materials.
• Supervision and Coordination of Trade Contractors & Craft Workforce.
• Monitors and manages labor, materials, and equipment associated with self-perform work.
• Oversees and directs the daily management of Trade Contractors and Craft Workforce activities.
• Provides all necessary trade related coordination efforts between all stakeholders as required to successfully manage the construction effort.
• Oversees and directs tracking of production rates or quantities with specific focus on critical path trades.
• Oversees and directs coding of time and quantity input.
• Oversees the tracking of Keiland's small tools and equipment inventory.
• Oversees and directs the scheduling and coordination of trade partners' work activities in advance to ensure work is performed on or ahead of the project schedule.
• Work with Project team/Superintendents to recognize underperforming subcontractors timely with project notifications.
• Oversees and directs the monitoring and inspection of trade partner workmanship and craftsmanship to assure compliance with site specific Quality Control Plan and building and safety codes, or other regulations to mitigate rework and minimize punch list.
• Organizes and chairs all job site meetings in an effort to expedite field operations to ensure on time delivery of the project.
• Knowledge of Contract Documents & Scope of Project.
• Reviews the contract documents for constructability and identifies issues or deficiencies and advises the project team accordingly.
• Reviews and understands the basis for various tolerances of different work components associated with the project and makes the connection to the actual applications for the project and advises the project stakeholders of any issues discovered.
• Prepare contracts or negotiate revisions to contractual agreements with president’s prior approval.
• Knows and understands the contract documents and acts as a resource to Subcontractors to answer questions or clarify intent of contract documents.
• Initiates inquiries to the design team and/or project team pertaining to the contract documents whenever necessary.
• Oversees and directs Shop Drawing review.
• Identifies RFI's as required to facilitate the completion of the project.
• Understands trade partner and supplier scopes of work, schedule, approved shop drawings and equipment cuts, required delivery and staging logistics, and safety and quality programs.
• Fully review drawings, plans & specifications in preparation of subcontractor scope; Addresses schedule in Subcontractor Scope Planning and Scheduling.
• Confer with project team and subcontractors, engage in planning and execute work procedures, interpret specifications and coordinate various phases of construction.
• Correlates the activity list with the contract documents and the schedule of values.
• Maintains and updates 3 Week Look Ahead Schedules in conjunction with project team and distribute overall project schedule monthly (minimum).
• Reviews updated progress on CPM schedule weekly with the Project Coordinator/Assistant Project Manager.
• Participates in schedule logic review and recommends revisions resulting therefrom.
• Tracks/monitors and expedites all materials and equipment to the job site to ensure that deliveries do not impact scheduled field activities.
• Enforce contract close-out timeline and notify subcontractors.

Project Safety

• Define, communicate, implement and monitor safety and quality standards on all materials and equipment for each project.
• Ensure a safe work environment in compliance with all safety policies and procedures using the appropriate tools and equipment for the task.
• Interpret Company policies to workers and enforce safety regulations and procedures.
• Lead weekly on site, job-wide safety meeting.
• Prepare for and participate in site safety audit walks and/or OSHA Watches.
• Communicate and report all safety incidents and near misses to HR Manager and President.
• Ensures all work areas are cleaned.
• Uses Keiland's Job Safety Analysis (JSA) to plan tasks.
• Ensures that OSHA forms and records are posted as required.
• Oversees the acquisition and maintenance of Keiland site signage to promote site safety awareness and efforts.
• Align team members to ensure areas of high risk are continuously monitored.
• Participates in Pre-Installation Meetings in accordance with site-specific QA/QC Plan.
• Oversees and ensures that daily inspections of all work are conducted during construction and as required by Project QA/QC Plan of work put in place.
• Collects and reviews Daily Reports from Trade Partners and drafts the Keiland Daily Report.
• Works with Project Management team to Issue Notices of Defective Work to enforce quality whenever appropriate.
• Inspects delivered materials, equipment, and field installations for compliance with contract documents and approved submittals.
• Enforces permit-related quality requirements/deficiencies.
• Becomes familiar with and identifies all testing and inspection requirements per the contract documents and approved submittals.
• Interfaces with all respective stakeholders to ensure compliance with the contract documents.
• Coordinates all testing and inspection efforts by outside firms as well as internal project.
• Ensures that all testing and inspection efforts are scheduled and occur as required.
• Reviews testing and inspection reports from outside firms and ensures correction of any work which deviates from the contract documents.
• Ensures the complete and successful turnover to the Owner of all building systems including all the facility MEP systems and equipment.
• Works in conjunction with project stakeholders (third party commissioning agent) to ensure the proper trade participation in commissioning.
• Assists and coordinates vendor/subcontractor support for Owner equipment startup and training as needed.

Computer Skills

• To perform this job successfully, an individual should have basic computer knowledge of e-mail, Microsoft Office Suite: Word, Excel, Outlook, etc.

Physical Demands

• While performing the duties of this job, the employee is regularly required to sit, talk, or hear.
• The employee is frequently required to sit, climb, and use hands to finger, handle, or feel.
• The employee is frequently required to stand, walk, crawl, kneel, bend, and reach with hands and arms above their shoulders.
• The employee must occasionally lift and/or move from 10 to 50 lbs.

Competency & Skill Requirements

• Building and Construction - Knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads.
• Planning – accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps.