Project Manager, Tobacco Prevention & Cessation Program

About the role

The City of New Haven Health Department is seeking an experienced and passionate Project Manager to lead its Tobacco Prevention & Cessation Program. This full-time position oversees and manages the tobacco prevention and cessation program, combining education, outreach, policy development, and strategic partnerships to reduce tobacco use and improve health equity.

Responsibilities

• Oversees day-to-day implementation of the tobacco prevention and cessation program in alignment with approved workplan and grant requirements
• Coordinates and manages program activities across prevention, policy, outreach, and evaluation components
• Buils and maintains partnerships with schools, community-based organizations, regional health departments, and statewide coalitions
• Leads development and facilitation of the Community Advisory Board (CAB) and associated committees
• Supports policy initiatives including smoke-free ordinances, housing policies, and point-of-sale strategies
• Represents NHV Health at local, regional, and statewide tobacco control meetings and coalitions
• Manages program timelines, deliverables, and reporting requirements, ensuring compliance with funder expectations
• Collaborates with evaluators to develop and implement data collection tools, surveys, and evaluation plans
• Makes sure program performance is monitored, analyzed, and strategies are adjusted based on findings
• Prepares and submits required programmatic and financial reports
• Oversees program budget, tracks expenditures, and ensures appropriate use of grant funds
• Develops workplans and oversees daily assignments
• Supervises program staff, including Community Health Workers and other assigned personnel
• Hires and on-boards direct report(s)
• Conducts performance evaluations and implements corrective action as needed in accordance with City HR policy
• Oversees outreach and marketing efforts, including implementation of social media and community-based prevention campaigns targeting youth and young adults

Qualifications

• Master’s degree in Public Health, Health Administration, Social Work, or related field
• Three to five years professional experience working directly in a community-based agency, with evidence of high performance, management experience, strong interpersonal skills, and writing capabilities
• At least one year of supervisory responsibilities/staff supervision
• Experience overseeing program budgets and grant financial compliance preferred

Skills & Abilities

• Knowledge of public health principles, prevention strategies, and health equity
• Knowledge of tobacco control, policy, and community-based interventions preferred
• Knowledge of governmental and non-profit budgeting and accounting
• Ability to research and identify sources of grant funding, prepare grant applications, and monitor grant-funded projects
• Ability to coordinate efforts of various agencies for a common goal
• Ability to direct, supervise, guide, support, and assist staff members
• Excellent communication skills, with the ability to effectively convey information to employees and other stakeholders, as well as write clear and concise reports, memoranda, and presentations
• Ability to use software such as Word, Excel, and PowerPoint for creating items such as documents, spreadsheets, and correspondence
• Ability to prepare reports and maintain related documentation
• Project management skills, with the ability to coordinate multiple initiatives, meet deadlines, and perform effectively under pressure
• Ability to analyze data and use findings to inform program improvements
• Excellent interpersonal skills; ability to establish and maintain effective working relationships with internal and external stakeholders, including city officials, state agencies, boards and committees, staff, community organizations, and the public
• Public speaking and presentation skills sufficient to participate in meetings, facilitate discussions, and contribute to stakeholder engagement activities
• Ability to interact in a non-judgmental manner with culturally diverse populations and people experiencing a wide range of medical social conditions
• Ability to work collaboratively with diverse populations and partners
• Self-motivated, organized; able to work independently and as part of a team
• Knowledge of Culturally and Linguistic Appropriate Services (CLAS) standards
• Ability to read and write English required
• Bilingual (English/Spanish) desirable

Priorities

• Flexibility of schedule, this position may occasionally require work to be performed outside of a traditional 9-5 schedule

Physical Requirements

• Amount of Time: None
• Under 1/3: Under 1/3
• 1/3 to 2/3: 1/3 to 2/3
• Over 2/3: Over 2/3
• None: None
• Under 1/3: Under 1/3
• 1/3 to 2/3: 1/3 to 2/3
• Over 2/3: Over 2/3
• Customer / end user interaction: Up to 10 pounds
• Up to 25 pounds: Up to 25 pounds
• Up to 50 pounds: Up to 50 pounds
• Up to 75 pounds: Up to 75 pounds
• Up to 100 pounds: Up to 100 pounds
• More than 100 pounds: More than 100 pounds

Salary, Bargaining Unit & Terms of Employment

This is a Special Fund, "Non-Tested" position. Continued employment contingent upon availability of future funding. The grant supporting this position is anticipated to be available through June 2029, but funding may be terminated at any time. This position is included in a collective bargaining agreement with Local 3144, American Federation of State, County and Municipal Employees. Bargaining agreements available to review HERE.

Necessary Special Requirements

• Must have and maintain a valid Connecticut driver’s license

Special Funded Employees

• Do not be covered by the City pension but shall continue to be covered by Social Security

Necessary Authorization

• Must have current authorization to work in the U.S. without employer-sponsored visa support

Selection Process

• Applications will be reviewed by the Department of Human Resources
• Applicants must demonstrate that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification