Project Manager / Operations Support Specialist Qualifications

About the role

The Project Manager shall be responsible for the oversight and guidance of all Contracting Personnel, ensuring timely, high-quality deliverables and overall contract performance on a part-time basis.

Responsibilities

• Serve as the primary point of contact between the Contractor and Government representatives for all contract-related matters.
• Provide overall management, coordination, scheduling, and oversight of contractor personnel supporting OASA IE&E and ODASAs.
• Ensure contract performance meets all Performance Work Statement (PWS) requirements, quality standards, and delivery timelines.
• Monitor project schedules, milestones, deliverables, staffing levels, and resource allocation to ensure successful contract execution.
• Coordinate daily operational activities across multiple functional support areas, including operations support, security administration, communications, knowledge management, and web development.
• Prepare and deliver status reports, performance metrics, meeting summaries, and other management documentation as required.
• Facilitate communication and collaboration between Government stakeholders and contractor personnel.
• Identify project risks, operational issues, and performance concerns, and implement corrective actions as needed.
• Coordinate travel using the Defense Travel System (DTS) across the organization; track and maintain records of travel obligations and expenses for reporting purposes.
• Coordinate transportation by liaising with Washington Headquarters Services Executive Services Directorate utilizing the Pentagon Motor Pool.
• Schedule and reserve secure and non-secure conference rooms for classified and unclassified meetings.
• Develop, implement, and maintain administrative Standard Operating Procedures (SOPs), internal controls, and records management protocols for organizational documentation.
• Develop, draft, and prepare decision-ready/read-ahead materials including executive summaries (EXSUMs), briefing books, talking points, memorandums, and secure meeting packets.
• Maintain roster of current team members and their responsibilities.
• Track and manage internal taskers, correspondence, and reporting requirements using SharePoint, Correspondence and Task Management System (CATMS), or Task Management Tool (TMT) platforms.
• Serve as the primary administrative official supporting planning, coordination, and execution of internal and external engagements.
• Coordinate with IE&E staff and external stakeholders on IT systems, Audio Visual/Video Teleconferencing (AV/VTC) technology, and scheduling platforms.
• Support organizational assessments, process reviews, and special projects on behalf of the leadership.
• Provide additional administrative support as required during surge or continuity operations.

Qualifications

• Necessary Skills and Knowledge:
  • Knowledge of federal government contracting environments and program/project management principles.
  • Familiarity with Department of Defense and Department of the Army organizational structures, policies, and administrative processes.
  • Strong leadership, organizational, and team coordination skills.
  • Ability to manage multiple priorities and deadlines in a fast-paced operational environment.
  • Excellent verbal and written communication skills, including briefing senior leadership.
  • Proficiency with Microsoft Office Suite, collaboration tools, and project tracking systems.
  • Ability to analyze operational requirements and implement effective solutions.
  • Knowledge of risk management, quality assurance, and performance management practices.
  • Strong interpersonal skills with the ability to work effectively with diverse stakeholders.
  • Ability to maintain professionalism and discretion while handling sensitive or classified information.
  • Proficiency using Microsoft Office Suite, SharePoint, Microsoft Teams, and workflow platforms (e.g., Task Management Tool (TMT) and Correspondence and Task Management System (CATMS)).
  • Strong writing, editing, and executive communication skills.
  • Strong organizational skills and experience supporting Political Appointees, Senior Executive Service (SES) or Flag/General Officers.
  • Knowledge of Army Secretariat administrative procedures and executive support protocols.
  • Ability to proactively manage taskings, logistics, and operational challenges.
• Minimum Qualifications:
  • Bachelor’s degree and a minimum of 5 years of relevant experience supporting senior Government Officials.
  • Experience preparing travel documents and managing authorizations in the Defense Travel System (DTS).
  • 3–5 years of experience in a first-line supervisory role along with demonstrated experience in program and contract management, including oversight of task execution, integration across functional areas, performance tracking, and direct coordination with Government stakeholders.
  • Shall comply with requirements for a National Agency check with Inquiries (NACI) (Tier 1) background investigation.
  • Active SECRET security clearance.
• Preferred Qualifications:
  • Possess a Secret clearance or Top-Secret security clearance.
  • Project Management Professional (PMP) certification or equivalent project management certification.

Pay

The salary range for this position is $150,000.00 to $158,000.00 annually.

Benefits

• Comprehensive benefits package including medical, dental, and vision insurance.
• 401(k) plan with company matching and tax-deferred savings options.
• Supplementary benefits and paid time off.
• Professional development opportunities.