Project Manager – On-Site Data Collection & User Studies

Key Responsibilities

• Lead end-to-end delivery of on-site data collection projects supporting user studies (e.g., usability tests, in-context/field research, intercepts, diary studies with in-person components).
• Build and manage detailed project plans and schedules (workback plans, run-of-show agendas, staffing schedules, milestones, dependencies) to ensure on-time execution.
• Own budget management: forecasting, tracking spend vs. plan, managing vendors and contractors, controlling scope, and documenting change requests.
• Create and deliver client-facing presentations: kickoffs, weekly status updates, risk/issue reviews, and final project readouts; translate complex details into clear narratives.
• Cook up and deliver on-site logistics: site readiness, staffing, equipment/materials, shipping, access/security requirements, participant flow, and contingency planning.
• Manage and support project team members (internal staff, contractors, and vendors): set expectations, assign work, track deliverables, remove blockers, provide feedback, and ensure accountability.
• Ensure data quality and compliance with study requirements (consent, privacy/PII handling, documentation standards).
• Maintain rigorous project documentation and reporting (status reports, action logs, risk registers, budget trackers, timeline updates).
• Identify risks early and drive mitigation (no-shows, site constraints, equipment failures, vendor delays), escalating with clear options and recommendations.

Job requirements

• 3+ years of project management experience in on-site data collection, research operations, and/or user study execution.
• Demonstrated strengths in: time management, budget management, client-facing presentations, attention to detail, and team member management.
• Experience coordinating vendors, contractors, and field teams.
• Strong written and verbal communication and stakeholder management skills.
• Comfortable operating autonomously in a remote environment.
• Education: Bachelor’s degree (minimum) in a related field such as Business Management, Economics, Computer Science, or equivalent relevant discipline/experience.

Optional Skills

• Advanced proficiency across Microsoft Office tools (Excel, PowerPoint, Word, Outlook, Teams; plus SharePoint/OneDrive as applicable).
• Working knowledge of Android devices and Apple iOS/macOS devices (setup, basic troubleshooting, OS updates, device management basics) to support on-site study execution.
• Scrum Master experience (or Agile project delivery experience).