Project Manager II - Mechanical Construction

About the role

This individual will provide project management support during all phases of HVAC construction to ensure project standards, budget, deadlines and communications are maintained.

Responsibilities

• Manage Safety Compliance And Foster a Culture Of Safety
• Conduct regular site walkthroughs and inspections to proactively identify risks
• Ensure full compliance with all safety requirements, including site-specific plans, audits, toolbox talks, and pre-task planning, while maintaining proficiency in Industry Safe
• Document and review all contract documents (drawings, specifications, schedules, RFIs, construction bulletins, etc.) and shop drawings/submittals to key stakeholders, including project teams, subcontractors, fabrication shops, and vendors
• Track and log all document control activities to maintain accuracy and accountability
• Draft, submit, and manage RFIs, ensuring timely follow-up and resolution
• Attend field coordination meetings and provide clear, concise meeting documentation
• Administer project-specific quality control programs and maintain all supporting documentation
• Manage and update progress drawings and as-built documentation throughout the project lifecycle
• Oversee project closeout processes, including O&M manuals, startup reports, owner training, and punch list completion
• Thoroughly review project documents and proactively communicate questions or discrepancies with the project team
• Identify, price, and negotiate change orders to support project success
• Schedule Basic Schedule Management And Field Resources
• Provide duration/task information to general contractor in development of overall project schedule
• Develop weekly/bi-weekly work plans to support and drive overall schedule
• Modify work plans and communicate as needed
• Review, communicate and manage labor requirements with Manpower coordinator
• Attend weekly manpower/labor meetings
• Procurement Management & Coordination
• Maintain accurate and up-to-date equipment procurement logs
• Manage and track tool and equipment rentals to ensure availability and cost control
• Order equipment and coordinate shipping schedules in partnership with the Purchasing Department
• Cost Estimation
• Collaborate with suppliers, vendors, and subcontractors to develop accurate project estimates
• Prepare detailed estimates using industry-standard estimating software
• Participate in pre-bid, page-turn, project turnover, and preplanning meetings as required
• Affiliate in preparing scopes of work and proposal documentation
• Financial Management
• Manage, track, and report labor productivity on a weekly basis using accounting software while ensuring PDCA processes are completed
• Track, update, and communicate project financial status, risks, and opportunities using accounting software
• Maintain clear communication with subcontractors, vendors, and suppliers to ensure all project cost changes are captured and current
• Assemble and submit project billings accurately and on time while supporting positive cash flow
• Track, monitor, and resolve collection issues, including lien rights management and customer communication
• Prepare for and actively participate in monthly PM reviews by presenting project financials, status updates, and key project insights
• Relationship & Sales
• Develop, Build & Maintain Relationships
• Build and sustain strong relationships with key clients, including owners and general contractors
• Support Sales Process
• Establish and strengthen industry relationships to support future project sales growth
• Attend customer outings, networking events, and industry functions to build client connections
• Communicate company capabilities, expertise, and interest to potential customers for future projects and change orders
• Support division sales goals and strategically manage key client accounts
• Other Tasks & Duties
• Perform additional tasks and responsibilities as needed based on project-specific conditions and business needs

Requirements

Associate’s degree required in a technical field
Bachelor’s degree preferred in a technical field

5+ years of experience and knowledge within the building and construction industry

Strong understanding of mechanical systems and how they apply to construction projects

Effective reading, interpreting, and applying construction documents

Working knowledge of business administration and management principles

Knowledge of design techniques, tools, and engineering principles

Proficient in Microsoft Office Suite

Advanced knowledge of Harris accounting, project, and labor management software

Experience using project management software such as MS Project, SharePoint, Procore, or similar platforms

Project Management Professional (PMP) certification a plus

OSHA 30 certification a plus

LEED accreditation or sustainability knowledge a plus