Project Manager I

Key Responsibilities

• Manage and deliver on multiple simultaneous projects of mid to high complexity from inception to close out.
• May have supervisory responsibility for a team of 1-4 which includes Assistant Program Managers and Project Coordinators.
• Support project management leadership on high complexity projects (coordination, onsite support, meeting notes, etc.).
• Responsible for developing and managing scope, schedule, and budget for each project.
• Manage all facets of project management including design and test fit drawings, building and site requirements, schedule, procurement, quality & risk, vendor performance for local moves, and building launches.
• Provide measurable and timely response to client inquiries, work requests, and concerns.
• Communicate directly with client to define project goals and provide reports on project status and variances.
• Identify project resources from pre-qualified lists, conduct request for proposals, and completes bid analysis for approval.
• Develop and lead a project team of key stakeholders, internal team members, and vendor partners to meet the deliverables of the project.
• Demonstrate capability to read and understand project documents including but not limited to agreements, contracts, drawings, client work requests, vendor proposals, electrical, data management documents, and building infrastructure documents.
• Conduct onsite field audits before, during, and after completion of project.
• Develop and maintain complete knowledge of vendor processes, deliverables, service, and material capabilities.
• Oversee the project administrative processes and maintain accurate project documentation files in a timely manner.
• Facilitate project meetings and ensure that all meetings are accurately documented, and meeting minutes are distributed.
• Assess, manage, and report out on project risks, issues, and resolutions to project management leadership and other necessary partners.
• Demonstrate ability to effectively manage high-sensitivity customers, vendors, and situations at the project (tactical) level. Escalate to project management leadership or appropriate parties for program (strategic) level situations.
• Demonstrate initiative and act on program-level needs as they arise or escalate to leadership as needed.
• Actively support the internal team that focuses on business development.
• Participate/support vendor meetings (move, launch, furniture vendor meetings, etc.)
• Lead external and internal cross-trainings with vendor-partners as assigned by project management leadership.
• Contribute to process initiatives, and coordinate efforts and assistance on implementation.
• Manage all internal administrative tasks (Timesheets, PTO, Expense reporting, etc.)
• Perform core management / leadership responsibilities to direct reports (1:1 meetings, performance reviews, career conversations, onboarding, assigning work, etc.)
• Establish a working relationship with business line space program manager.

Qualifications

• Bachelor's degree (BA/BS/BEng/BArch) preferred
• Minimum 5-7 years of related experience in project management and/or real estate and facilities management
• Proficiency with MS Office Suite (Outlook, Excel, OneNote), and other data management software
• Strong verbal and written communication skills; role requires daily communication with client and team members
• Must be able to inspect design plans and documents for accuracy
• Maintains a courteous and professional manner, works well in a team environment