Project Manager, Existing Buildings

About the role

We are seeking a Project Manager, Existing Buildings, to join our Existing Buildings team. The ideal candidate will manage the full lifecycle of building compliance and municipal approval projects, serving as the primary point of contact for clients and internal teams.

Responsibilities

• Serve as the primary point of contact for clients, providing updates on filings, approvals, permits, inspections, and municipal status.
• Review and analyze architectural and engineering plans to determine permit and approval requirements.
• Manage the full project lifecycle from filing through close-out, including tracking approvals, permits, and sign-offs.
• Cook up with internal teams and APMs to ensure timely completion of project deliverables.
• Review and ensure accuracy of all documents submitted to municipal agencies.
• Monitor client requests and prepare revised proposals or additional scope of documentation as needed.
• Initiate, track, and follow up on RFIs and other municipal inquiries through completion.
• Maintain accurate project records and updates within internal systems (e.g., Kintone, zoning/project tracking tools).
• Generate status reports, meeting notes, and project documentation for internal and external stakeholders.
• Track all project milestones and ensure alignment with client timelines and expectations.
• Collaborate with leadership to escalate and resolve project issues as they arise.

Requirements

• Bachelor’s degree and 3–5 years of relevant experience in project management, architecture, construction, permitting, or municipal compliance.
• Strong understanding of architectural drawings and construction documentation.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Adobe Acrobat.
• Ability to interpret and navigate municipal agency portals and regulatory processes.
• Ability to work independently while collaborating effectively across teams.

Preferred

• Experience in existing buildings, zoning, or municipal permitting processes.
• Familiarity with DOB filings, compliance workflows, and close-out procedures.
• Experience using project tracking or CRM systems (e.g., Kintone or similar platforms).

Pay & Benefits

Salary range: $75,000–$90,000, based on knowledge, skills, and experience.
Comprehensive health, dental, and vision insurance, and 401(k) plan with match.
Paid time off: holiday, vacation, sick time, personal, and birthday.
Career development and growth opportunities.

Equal Opportunity Employer

We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.