Project Manager

Core Job Functions

• Defines the scope of projects in conjunction with leadership.
• Discusses the objectives and measures upon which the project will be evaluated at its completion.
• Determines the resources required to complete each project.
• Establishes and documents comprehensive project plans and timelines, which identify and sequences the activities needed to successfully complete projects.
• Reviews project schedules with leadership and other staff that will be affected by the project activities.
• Makes adjustments to ensure successful completion of projects.
• Consults with the appropriate leadership on the selection of staff to assist with projects.
• Sets up and assigns project tasks to the identified project team for handling.
• Ensures all project personnel receive orientation that is appropriate to the project.
• Reviews the quality of work completed with the project team on a regular basis to ensure that work produced meets project standards.
• Documents all project-related activities and ensures project files are maintained and secured accordingly.
• Creates a communication schedule to update stakeholders, including appropriate staff in the organization on the progress of projects.
• Prepares presentations and presents status reports for leadership.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
• Ensures employees are trained on controls within the function and on University policy and procedures.

Department Specific Job Functions

• Supports various initiatives within Operations and Experience.
• Leads and collaborates end-to-end project management for complex, cross-functional initiatives spanning clinical operations, finance, IT, and administration.
• Manages multiple concurrent projects of varying scope, scale, and complexity.
• Works with senior and executive leadership to define project scope, goals, and success metrics.
• Prepares polished executive and board level deliverables including reports, slide decks, dashboards, and briefing materials.
• Supports capital planning and FY budget processes by providing project-level financial inputs and analysis.
• Collaborates with finance partners to ensure alignment with health system financial targets and reporting requirements.
• Identifies cost savings opportunities across system-level projects, ensuring findings are documented and reported to leadership.
• Identifies operational inefficiencies and facilitates structured improvement efforts aligned with health system strategic priorities.
• Applies performance improvement methodologies (Lean, Six Sigma, or equivalent) to drive sustainable process change.

Certification and Licensing

• Project Management certifications preferred (PMP, Lean Six Sigma, Project Management Certificate).

Experience

• Minimum 3–5 years of project management experience, preferably in a healthcare or academic medical center setting required.
• Experience managing projects in clinical operations.
• Experience with AI and automation implementation.

Knowledge, Skills and Abilities

• Proficiency in project management tools (e.g. Smartsheet) and Microsoft Office Suite.
• Strong proficiency in creating executive-level PowerPoint presentations, including board-ready decks, leadership briefings, and data-driven slide narratives.
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Pay

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

Schedule

Job Status: Full time
Employee Type: Staff