Project Manager

Position Purpose

The Project Manager II serves as the primary leader responsible for the end-to-end delivery of advanced projects. This role plans, develops, executes, monitors, and successfully delivers projects while maintaining full accountability for scope, budget, schedule, resources, and team performance.

Essential Responsibilities/Accountabilities

• Successful delivery of advanced project scope, schedule, and budget

• Sustain Client satisfaction, exceeding expectations regularly

• Internal and external communication of Project status and progress

• Management of final deliverables, ensuring TAIT quality throughout delivery

• Draw together the engineering, manufacturing, operational and support disciplines to ensure Project success

• Risk monitoring and delay management

• Active Management of Project financial

• Bidding & Development

• Lead in translating Client needs into “TAIT language”

• Ensure that the Client’s vision is considered throughout the Bidding phase

• Generate or collaborate on Project Proposals and Quotes

• Drive the development of creative and technical solutions

• Participate in cost estimates and determine contingencies

• Establish pricing and payment schedules

Commercial, Contractual & Legal

• Understand the Project’s commercial terms as outlined in the contract, along with contractual & legal relationships formed between TAIT and the project client

• Act as a Client advocate within TAIT by ensuring the highest levels of Customer Service and sustaining the boutique experience that our Clients have come to expect

• Maintain a unique connection to our Clients, their teams, and their stakeholders

• Ensure TAIT's duties & responsibilities are properly executed

• Ensure the client executes their duties correctly, and where necessary, ensure TAIT's interests are protected

Project Finances & Budgets

• Plan cashflow schedule according to proposals and contracts

• Maintain payment schedule and invoicing

• Lead the development of “As Sold” budget at the outset of a Project

• Monitor and control Project costs and Change Orders (Extras)

• Raise early flags for potential risks as well as opportunities

• Provide periodic project status reports

Organizational Relationships & Participation

• Act as the point of contact and accountable individual for the Project to senior leadership and executive teams

• Develop and maintain good relationships with Project Performance and Operations groups

• Proactive, open, and transparent communication

• Attend (and/or organize) regular check-in meetings

• Monitor team in identifying who should be “around the table” for strategic conversations

• Utilize relationships to resolve challenges, conflicts, or disputes within a Project or between competing Projects

• Attend global and regional “All Hands” and similar organization meetings and gatherings

• Stay up to date on time clocking, expense report submittals, and other administrative tasks

Continuous Improvements

• Drive opportunities for minor and major improvements in the Project Process

• Participate in departmental and organizational initiatives

• Ensure “Lessons Learned” discussions occur for Projects that warrant celebrations of positive outcomes and critical reflection of negative outcomes

Education and Growth

• Knowledgeable of TAIT’s history and capabilities, to represent the Enterprise brand and collaborate with Clients

• Actively seek opportunities to build new skills and hone or improve existing skills

• Focus on hard skills for tactical application and soft skills for interpersonal communication and effective leadership

• Participate in provided learning opportunities

• Encouraged to work on projects that expand their knowledge and experience in new markets and submarkets

Minimum Qualifications

• 7+ years of Project management or relevant industry experience in entertainment, live events, construction management, or other relevant field.

• OR Bachelor’s degree in Project Management, Engineering, Construction Management, Technical Theater, or Live Event related field, plus 4+ years experience in Entertainment or Project Management.

Preferred Experience

• Project Management Professional (PMP) certification

• Proven track record of managing profitable projects

• Proven ability to prioritize across multiple projects

• Commercial and contractual responsibilities

• Risk management

• Familiarity with Slack

• Work within a matrixed organizational structure