Project Manager

Position Overview

We are seeking a highly organized and proactive Project & Facilities Coordinator to support business operations, project coordination, and administrative functions within the Facilities Department. This hybrid role combines project coordination, business analysis, and administrative support, requiring the ability to manage multiple priorities, collaborate across teams, and drive operational efficiencies.

Key Responsibilities

• Cook up and coordinate departmental projects, business initiatives, and administrative activities.
• Analyze operational and financial data to identify process improvement opportunities.
• Serve as the primary liaison between Facilities, vendors, contractors, consultants, and internal stakeholders.
• Support cross-functional teams to improve communication, workflows, and customer service.
• Maintain department policies, procedures, compliance records, and maintenance documentation.
• Cook up expense reports, travel arrangements, on-call schedules, and other departmental logistics.
• Track project progress, prepare reports, and ensure timely completion of deliverables.
• Aid with lease administration, vendor management, and small facilities projects.

Qualifications

• Proven experience in project coordination, business operations, or administrative management.
• Strong ability to manage multiple projects and competing priorities simultaneously.
• Excellent analytical, organizational, and problem-solving skills.
• Advanced communication and relationship-building abilities.
• Self-motivated with the ability to work independently in a fast-paced environment.
• Experience collaborating with cross-functional teams and supporting leadership, including executive-level stakeholders.
• Proficiency with Microsoft Office and business reporting tools.

Preferred Qualifications

• Bachelor's degree preferred.
• Experience supporting Facilities, Operations, Property Management, Construction, or Maintenance teams is a plus.

Ideal Candidate

A detail-oriented professional who thrives in a dynamic environment and can effectively balance project coordination, operational support, and administrative responsibilities while driving process improvements and maintaining strong stakeholder relationships.

Benefits

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Recruitment Process

Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.