Project Manager

About the role

Reports to: Director of Project Management

The Project Manager is an organized, self-motivated, detail-oriented, and highly organized person responsible for the overall leadership and management of projects from inception through completion. This position has a high degree of autonomy, responsibility, and will require working on a variety of tasks and multi-discipline design projects.

Education

• BS in Architecture, Engineering, Construction Management, Business, or equivalent education from an accredited college or university
• BS in Architecture or Engineering is preferred

Professional

• Project Management Institute’s PMP or PSMJ’s AECPM Certification and/or Licensed Architect or PE designation desired

Experience

• A minimum of 5 years prior work experience in design, project management, engineering, or architecture required
• Experience in managing multi-discipline commercial, government, or retail projects is desired

Responsibilities

• Establishes and/or manages client relationships with customers from varying market sectors including local, state and federal government agencies, private customers, contractor partnerships, architects and/or engineers, and other clients
• Serves as the firm’s authorized representative in routine matters associated with the project
• Articulates the client’s goals and objectives
• Assists the principal-in-charge with fee negotiations
• Reviews RFP documents and works with Department Directors to determine required disciplines and consultants, resource allocation, and fee development
• Manages project finances through budgeting, invoicing, and collection in accordance with contract requirements
• Plans and manages the project in all aspects of scope definition, objectives, technical feasibility, schedule, and budget; ensures delivery on-time, within scope, and within budget
• Works with design staff and consultants to develop opinions of probable construction costs
• Recommends, selects, coordinates, and schedules outside consultants
• Monitors project progress to determine actual work accomplished versus cost-to-date versus budget and provides periodic updates to the principal-in-charge
• Prepares project meeting agendas, leads project meetings, prepares meeting minutes, and tracks action items
• Manages multi-discipline quality control sessions at each design phase and verifies that discipline quality control procedures have been performed
• Coordinates with approval agencies and authorities to ensure specific requirements are addressed
• Organizes and maintains comprehensive project documentation and project files
• Coordinates construction administration activities with the Construction Services Department or conducts construction administration activities including pay application reviews
• Develops project objectives by reviewing project proposals and plans; confers with management
• Prepares proposals and works with marketing to prepare RFP submittals
• Performs risk management to minimize project risks and reports and escalates issues to management
• Responsible for final project closeout

Skills

• Excellent communication skills (verbal, graphical, and written) with the ability to convey ideas clearly
• Experience with MS Office, OneNote, Smartsheet, and Deltek Vision (or similar ERP system) preferred
• Experience with AutoCAD and Revit required
• Knowledge of AIA standard contracts and forms preferred
• Familiar with AIA construction project methodology, design standards, and specifications
• Ability to read, analyze, and interpret technical documents
• Ability to develop proposals, scope, fees, and schedule
• Strong listening skills, respectful interactions, positive outlook, coaching mentality, and willingness to learn
• Managerial skills to manage internal staff and multiple projects and clients
• Ability to coordinate many moving parts to deliver a solid, final product
• Ability to delegate, manage, and inspire others; confidence, honesty, commitment, and ability to see the big picture
• Ability to accommodate overnight travel by car and by air
• Ability to prioritize critical activities, plan, and determine next steps
• Ability to win new work from current clients and participate with Marketing in winning work from new clients
• Ability to respond to inquiries or complaints from clients, co-workers, regulatory agencies, or members of the business community
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Experience in architectural and engineering design, coordination, documentation and construction
• Knowledge and understanding of building and zoning codes, accessibility standards, and code review and permitting processes

Physical Demands

• Regularly required to sit, talk, and hear
• Regularly required to stand, walk and use hands to handle or feel
• Occasionally lift and/or move up to 10 pounds
• Specific vision abilities include close vision and ability to adjust focus