Project Manager

About the role

Hobbs & Associates is seeking a dynamic, service-driven Project Manager to join our team. This position supports the aftermarket sales team, provides effective customer service, and manages multiple projects.

Responsibilities

• Manage multiple projects on an ongoing basis
• Manage project costs ensuring target project performance is achieved
• Prepare and provide documentation to internal teams
• Retrieve necessary information (e.g., user/client requirements and relevant case studies)
• Align project schedules and deliverable deadlines to customers’ project milestones
• Communicate with owners, architects, MEP Consultants and General, Mechanical, Electrical, and Controls Contractors
• Act as the point of contact for all participants
• Develop and grow relationships with customers, contractors, project engineers and manufacturers
• Create and maintain job files for each project throughout its duration
• Organize project related data for order entry
• Aid in distribution and receipt of submittals
• Track ship dates and shipments to delivery; communicate with customers regarding updates
• Communicate effectively with team members, customers and factories concerning details of project
• Generate additional quotes as needed during project execution
• Generate quotes for parts and aftermarket equipment to assist salesman and send to customers
• Respond to and track IOM & Submittal requests
• Collaborate regularly with Parts, Service (for equipment start-up, functional testing, and commissioning purposes), and Accounting (invoicing coordination); prepare reports regularly
• Supports and assists in the accounts receivable collection process for parts and equipment sales
• Collaborate regularly with Service, Sales & Project Management groups
• Communicate effectively with team members, customers and manufacturing / supplier factories concerning details of project
• Track and report manufacturer lead-times
• Email, copy, enter data/orders and provide other clerical support to parts, service and sales team
• Keeps management informed of progress and account status
• Knows when to call for assistance from upper management to keep the sales process moving

Requirements

Associates or bachelor’s degree in Engineering or related field, Mechanical contracting with emphasis on HVAC equipment, replacement equipment and parts experience preferred, Excellent initiative, and interpersonal communications skills and a demonstrated ability to influence others, Knowledge of Microsoft Office applications including Word, Excel, PowerPoint, and Outlook, HVAC, Mechanical Contracting, or Construction industry experience preferred

Qualifications

None specified

Skills

None specified

Benefits

We offer a competitive and comprehensive benefits package, including:

• Health & Wellness – Medical, dental, vision, and life insurance coverage to support your well-being
• Financial Security – 401(k) retirement plan with company match and short/long-term disability coverage
• Work-Life Balance – Paid time off (PTO), paid holidays, and an employee assistance program (EAP)
• Professional Development – Ongoing training opportunities and support for continuing education