Project Manager Associate

Responsibilities

• Direct Support to Lead PM;
• Convert verbal instructions or quick notes into structured documents and deliverables immediately;
• Maintain perfect version control and organized project folders;
• Prepare professional meeting minutes and live action-item trackers during meetings that PM lead organizes;
• Documentation & Deliverable Creation;
• You will build and maintain under Lead PM : Master project trackers & timelines (Excel)
• CAPEX / OPEX budget trackers
• Risk registers & issue logs
• Executive PowerPoint decks for leadership and board updates
• Project charters, executive summaries, and technical memos (Word)
• Project Tracking & Coordination;
• Keep Microsoft Project schedules updated daily based on team inputs
• Track cross-functional deliverables (Engineering, QA, QC, Operations, Validation)
• Flag delays or missing information to PM lead on the same day
• Reconcile data between departments before any leadership report goes out
• Data Accuracy & Organization;
• Be the single source of truth for project data
• Keep every file, tracker, and presentation perfectly consistent
• Maintain impeccable shared-drive and document control structure
• Inventory, Procurement & Vendor Coordination;
• Coordinate with Global Operations team members (Supply Chain, Warehouse, and QC) to track and maintain accurate inventory levels for project-related materials and consumables
• Monitor stock levels, usage trends, and forecasts needs to prevent shortages during project execution
• Work directly with vendors to expedite deliveries, resolve supply issues, and ensure materials arrive on time as needed
• Facilitate procurement and sourcing activities — including raising purchase requests, following up on orders, and coordinating inbound logistics
• Reconcile inventory records between Warehouse, QC, and project trackers to maintain data accuracy
• Attend the offshore calls as needed to get the update from logistic team locates in India
• Perform other duties as assigned by Lead PM.

Qualifications

• Education/Experience: Bachelor's degree in Life Sciences, Engineering, Business, Supply Chain, Project Management, or a related field required0–2 years of relevant experience (internships or co-ops welcome)
• Exposure to pharmaceutical, biotech, or regulated manufacturing is preferred
• Any experience with inventory tracking, vendor coordination, or procurement is a strong plus
• Knowledge, Skills, and Abilities:
• Advanced proficiency in Microsoft Excel (pivot tables, formulas, dashboards, data validation)
• Professional-level PowerPoint (executive-ready decks)
• Microsoft Word (document formatting and control)
• Basic Microsoft Project (schedule updates and Gantt charts)
• Comfort working with shared drives and document control systems
• Exceptional organizational skills and attention to detail
• Ability to quickly turn vague direction into structured, professional outputs
• Proactive mindset — you anticipate needs and flag issues early
• Strong coordination and follow-up skills across multiple teams and external vendors
• Clear written and verbal communication
• High level of discretion with confidential project information
• Comfort working in a GMP-regulated environment

Requirements

• Valid driver's license and acceptable driving record.
• Legally authorized to be employed in the United States
• Able to successfully complete a drug and background check
• Primarily office-based at our Sacramento manufacturing facility
• Occasional gowning and entry into GMP production or warehouse areas
• Able to sit for extended periods and occasionally walk production/warehouse areas
• Able to lift up to 20 lbs

Benefits

• Fulltime$25.0 - $28.0/Hour (Based on Experience)
• Yearly bonus eligibility
• Benefits: Medical, dental and vision coverage
• Paid time off plan